Company: Medivant Healthcare – Pharmaceutical Manufacturing
Job Title: Executive Assistant
Location: Chandler
Salary Range: $80- $100K Annually
Shift Schedule: Monday to Friday
Job Type: Full-time
Detailed Job Description:
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to our Chief Executive Officer (CEO) and Chief Marketing Officer (CMO). This is a pivotal role that requires a high level of professionalism, strong judgment, and the ability to anticipate needs in a dynamic, fast-paced environment.
Key Responsibilities
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Provide high-level executive support, including calendar management, scheduling, and meeting coordination for the CEO and CMO.
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Manage and prioritize internal and external communications, ensuring prompt and professional responses on behalf of the executives.
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Prepare high-quality presentations, reports, and correspondence; support executive-level documentation and deliverables.
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Coordinate complex domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports.
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Assist with planning and execution of executive meetings, board meetings, company events, and leadership offsites.
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Maintain organized systems for tracking documents, records, and confidential information.
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Act as a liaison between executives and internal teams, board members, clients, and external stakeholders.
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Monitor deadlines and deliverables; help ensure the executives are fully prepared for meetings and key initiatives.
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Exercise sound judgment and maintain discretion when handling sensitive company and personnel matters.
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Provide support on special projects and ad hoc tasks as directed by the CEO and CMO.
Qualifications & Skills
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Experience: 5+ years supporting C-suite executives in a fast-paced environment; healthcare industry experience is a plus.
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Education: Bachelor’s degree in Business Administration or related field, or equivalent experience.
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Technical Proficiency: Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook); familiarity with Zoom, Teams, and other collaboration tools.
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Communication: Excellent written and verbal communication skills; polished, professional demeanor.
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Organizational Strength: Exceptional time management, prioritization, and multitasking abilities.
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Judgment & Integrity: Ability to handle confidential information with the utmost discretion.
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Initiative: Proactive, solution-oriented mindset; able to work independently and take ownership of responsibilities.
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Team-Oriented: Strong interpersonal skills and the ability to collaborate effectively across all levels of the organization.
