Job Overview
We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our leadership team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling a variety of clerical and office management tasks. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to keep our executive team focused on strategic priorities. This paid position offers an exciting opportunity to be an integral part of a fast-paced, growth-oriented environment.
Duties
- Manage complex calendars, schedule appointments, and coordinate meetings efficiently using productivity software such as Microsoft Office and Google Workspace
- Handle incoming calls via multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with attention to detail and accuracy
- Facilitate communication between executives, clients, vendors, and internal teams through clear and courteous client communication and phone support
- Organize files, maintain records, and manage data entry tasks using spreadsheets and filing systems to ensure information is accessible and up-to-date
- Assist with bookkeeping tasks including invoice processing and expense tracking using QuickBooks or similar accounting software
- Support office management duties such as ordering supplies, managing office equipment, and overseeing front desk operations with professionalism.
- Scheduling Vendors Event & Facility
- pay bills
- created handbook
- training manuals
- office supplies
- linen management
- decor management
Qualifications
- Proven experience as an executive assistant or in a similar administrative role with office experience
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and productivity software
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional written and verbal communication skills; bilingual abilities are a plus for diverse client interactions
- Experience with multi-line phone systems, calendar management, data entry, proofreading, filing, and document preparation
- Knowledge of office management practices including clerical experience and customer support functions
- Familiarity with bookkeeping software such as QuickBooks is preferred but not required
- Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times
Join us as an Executive Assistant where your organizational prowess will empower our leadership team to excel! Your technical skills combined with your proactive approach will make a meaningful impact every day. This role offers the chance to grow within a vibrant organization that values efficiency, communication excellence, and dedicated support.
Pay: $25.00 per hour
Benefits:
Work Location: In person
