About the Role
We are seeking an experienced Staff Accountant to oversee Accounts Payable and Accounts Receivable functions while leading process improvement initiatives. The ideal candidate is hands-on, proactive, and highly organized, with the ability to implement efficient accounting processes, develop standardized forms and documentation, and successfully manage projects that enhance accuracy, compliance, and operational efficiency. This role requires strong leadership skills, exceptional attention to detail, and the ability to collaborate across departments to optimize financial workflows. ---
Key Responsibilities
Accounts Payable
· Supervise daily and monthly AP operations
· Organize, maintain, and update vendor agreements and records
· Implement vendor invoice auditing processes to ensure accuracy and compliance
· Support three-way purchase order matching (PO, receipt, invoice)
· Train, coach, and oversee AP staff to ensure efficiency and compliance
· Maintain accurate AP records and vendor files in QuickBooks
· Ensure adherence to company policies, internal controls, and accounting regulations
· Assist with month-end and year-end close activities related to AP
· Support internal and external audits with documentation
· Identify and implement process improvements to strengthen controls and efficiency
· Create standardized forms, templates, and workflows to reduce manual processing
Accounts Receivable / Billing
· Supervise daily billing and invoicing to ensure accuracy and timeliness
· Resolve billing discrepancies, customer disputes, and account adjustments
· Coordinate with operations and customer service on billing matters
· Ensure accurate posting of payments, timely collections, and escalation of delinquent accounts
· Maintain compliance with company policies, accounting standards, and regulatory requirements
· Assist with month-end closing activities related to billing and revenue accounts
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Requirements
Experience:
· Minimum 5 years of accounting experience, including hands-on AP and AR
· Supervisory or team-lead experience preferred
· Experience with process improvement, workflow implementation, and creating templates/forms
· Logistics industry experience is a plus
Technical Skills:
· Strong knowledge of accounting principles, internal controls, and financial reporting
· Proficiency in QuickBooks or other accounting software; ERP experience is a plus
· Advanced Microsoft Excel skills (formulas, pivot tables, reporting)
· Strong QuickBooks Online knowledge and experience
Skills & Competencies:
· Strong leadership and team management abilities
· Excellent analytical, problem-solving, and organizational skills
· High attention to detail and accuracy
· Effective communication and collaboration across departments
· Ability to manage multiple priorities and meet deadlines
Other:
· Experience with month-end and year-end closing processes
· Familiarity with bank and credit card reconciliations
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Education & Qualifications
· Associate degree in Accounting or Finance preferred
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Additional Information
· Must be able to reliably commute to Ontario, CA or plan to relocate prior to start
· Full-time, in-person role
Job Type: Full-time
Pay: $30.00 - $34.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Travel reimbursement
- Vision insurance
Application Question(s):
- What Excel functions do you use most often in accounting?
- Provide a quick outline of how you would reconcile a Vendor/Customer statement.
- What accounting software or an ERP system have you worked with?
- How would you determine whether an expense should be classified as an operating expense versus cost of goods sold?
Work Location: In person
