Overview
We are seeking a dynamic and highly organized Office & Operations Coordinator to join our team. This role is vital in ensuring the smooth and efficient functioning of daily office activities, managing administrative tasks, coordinating events, and supporting operational processes across departments. The ideal candidate will bring energy, attention to detail, and a proactive approach to streamline workflows, enhance team collaboration, and uphold excellent client service standards. This position offers an exciting opportunity to contribute to a vibrant work environment while developing your skills in office management, finance, and team supervision.
Duties
- Oversee daily office operations, including managing multi-line phone systems, front desk responsibilities, and maintaining a welcoming environment for visitors and staff
- Coordinate and support event planning efforts for meetings, company functions, and community outreach initiatives
- Supervise administrative staff and provide training on office procedures, software tools, and customer service protocols
- Manage schedule coordination for executives and teams using calendar management tools; ensure timely appointments and meeting arrangements
- Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers
- Maintain accurate bookkeeping records using accounting software such as QuickBooks; perform basic bookkeeping, invoicing, and expense tracking
- Support human resources functions including onboarding new employees, managing confidential personnel information, and assisting with payroll processing
- Assist with budgeting activities by monitoring expenses and preparing financial reports using spreadsheets and financial software
- Ensure compliance with office policies related to confidentiality, data security, and record-keeping standards
- Facilitate communication across departments through effective email correspondence, internal memos, and client interactions
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills
- Demonstrated supervisory experience leading teams or managing staff members effectively
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with spreadsheets and document management tools
- Familiarity with accounting software such as QuickBooks or similar financial management tools
- Experience with bookkeeping, payroll processing, budgeting, and financial reporting
- Excellent communication skills—both verbal and written—with a professional phone etiquette style
- Ability to handle confidential information discreetly and responsibly
- Strong multitasking abilities to manage scheduling, vendor relations, event planning, and administrative duties simultaneously
- Knowledge of human resources practices including onboarding processes and employee record management
- Technical proficiency in office equipment (multi-line phones, fax machines) and software applications used for scheduling and communication
Join us as an Office & Operations Coordinator to be a key driver of efficiency within our organization! Your proactive approach will help foster a productive environment where teamwork thrives. We value energetic professionals who are eager to develop their skills while making a meaningful impact every day.
Pay: $47,384.76 - $57,065.52 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Retirement plan
Work Location: Hybrid remote in Cleveland, MS 38732
