Primary Purpose:
Perform bookkeeping and accounting duties as it relates to the Business Services Division.
Qualifications:
Education/Certification:
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Bachelor’s degree in Business, Accounting or related field from an accredited university with at least 12 hours of accounting courses
Special Knowledge/Skills:
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Ability to type and keyboard by touch
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Ability to communicate effectively (verbal and written) using proper English grammar
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Ability to effectively utilize computers, operate calculators and other machines as required
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Ability to work with numbers in an accurate and rapid manner
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Ability to organize, prioritize and meet established deadlines
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Ability to maintain accurate and auditable records
Experience:
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Three years of bookkeeping training and/or experience in a business office
Major Responsibilities and Duties:
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Assist in the preparation of the Annual Financial Management Report (AFMR), Comprehensive Annual Financial Report (CAFR) and Annual Budget Report.
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Provide excellent customer service to all users regarding all business and accounting functions.
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Prepare monthly bank reconciliations for all cash accounts and AR Accounts.
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Assist in the preparation of the Business Services monthly financial board reports.
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Assist with the compilation of the annual financial audit.
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Perform data entry of budget amendments, as applicable.
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Perform budget account analysis as required by the Chief Accounting Officer and Assistant Superintendent for Business Services.
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Record transactions for assigned grants, federal programs or Internal Divisions as assigned.
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Prepare monthly journal entry transactions including facilities charges, tax revenues and indirect costs and other accounting transactions.
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Review the P-card Report and test for completeness.
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Maintain physical files of Business Services documents and records related to budgets and grants and budget amendments.
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Be familiar with and assist with duties assigned to other Business Services personnel when necessary.
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Prepare cash receipts for tax deposits and assist in the monthly reconciliation to the report provided by the Harris County tax assessor-collector.
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Assist in the posting of cash receipts to e-finance
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Upload invoices for all the Revenue Divisions
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Maintain confidentiality of information.
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Perform other duties as assigned
