Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This vital role combines essential bookkeeping responsibilities with administrative support duties, ensuring the smooth operation of our office and financial processes. The ideal candidate will be energetic, highly organized, and possess a strong proficiency in office management, data entry, and customer service. This position offers an exciting opportunity to contribute to a collaborative environment while honing your skills in financial record-keeping and administrative coordination.
Responsibilities
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Maintain accurate financial records by entering data efficiently and proofreading for accuracy
- Handle multi-line phone systems with professionalism, providing excellent customer support and client communication
- Assist with office management duties such as filing, organizing documents, and maintaining office supplies
- Support front desk operations by greeting visitors, managing appointments, and answering phone inquiries with proper phone etiquette
- Prepare spreadsheets and reports using Microsoft Office tools to track financial data and administrative metrics
- Coordinate calendar management and schedule appointments for team members or clients as needed
Requirements
- Proven experience with QuickBooks or similar accounting software
- Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook) and data entry tasks
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Previous office or clerical experience demonstrating attention to detail and accuracy
- Bilingual abilities are highly desirable to facilitate communication with diverse clients and team members
- Exceptional phone communication skills coupled with professional phone etiquette
- Demonstrated ability to manage time efficiently and prioritize tasks effectively
- Experience in customer service or front desk roles is preferred
- Technical proficiency in office management tools such as spreadsheets, word processing, and productivity software
Join us to be part of a vibrant team where your organizational talents and technical skills will make a meaningful impact every day. We value proactive individuals who thrive on efficiency, accuracy, and delivering outstanding support in a lively office environment!
Work Location: In person
