Company Summary
We are a passionate team of clinicians, therapists, care managers, specialists, managers, and problem solvers who are dedicated to helping families and individuals with Autism and other disabilities progress and have the best life possible.
Our core team brings wisdom and experience from all walks of life and from all across the country. Our backgrounds are diverse, but a common mission unites us. We are also fortunate to have a group of advisors and partners who are contributing their wisdom, capabilities, and networks to help us maximize our positive impact on the families we serve.
Company Values and Core Competencies
Our company values are: Excellence, Respect, Accountability, Teamwork, Compassion, Collaboration,
Stewardship, and Honesty
Our core competencies are: Demonstrating self-awareness, interpersonal savvy, communicates effectively, collaborates, decision quality, instills trust, ensures accountability, customer focus, drives results, and nimble learning
Position Summary
The Administrative Clerk acts as a support system to the Administrative Assistants as well as clinical staff. The Administrative Clerk’s job duties include, but are not limited to, filing, scanning, and maintaining office organization, maintaining office appearance, creating clinical materials, answering any incoming calls, and providing general support to all employees and visitors of the office.
Essential Job Functions
- Support the Administrative Assistants in office management duties, such as office maintenance, mailing, supplies, and equipment
- Phone duties (as necessary): o Answer incoming calls, transfer to appropriate staff member, transfer to voicemail when unavailable o Listen to voicemails, e-mail messages to appropriate staff member
- Welcome all visitors into office with eye contact and a smile
- Manage office sign-in sheets, and ensure that all clients and employees sign in and out of the office
- Create clinical materials as requested by clinical staff
- Maintain office calendar for conference room and social skills room use
- Ensure that all supplies are stocked in appropriate areas on a daily basis: Printer ink and toner, Bathroom supplies, Client binders and CPA folders
- Ensure that office is kept clean and orderly on a daily basis
- Ensure that all client files are scanned and uploaded to Central Reach in a timely manner: Shred documents if required
- File purged client data on an as-needed basis
- Unpack and distribute orders on an as-need basis
- Maintain supply room organization
- Complete any miscellaneous duties on an as-needed basis when assigned by regional Director or Operations team
Skills and Abilities
- Microsoft Office basics (Word, Excel, Outlook)
- Excellent verbal and written communication
- Time management, prioritization, and organization
Education, Licenses, and Certifications
- High school diploma, Bachelors degree preferred
Experience
- Previous experience in an office setting preferred
- Experience with HIPAA highly preferred
Additional Requirements
- Valid driver’s license and auto insurance (driving is required).
- Must pass a background and reference check
- Good driving record
- Reliable transportation
- Enthusiasm and professionalism
**Bilingual preferred(Spanish)
Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
Physical Demands
Stand: Frequently 1/3 to 2/3
Walk: Occasionaly up to 1/3
Sit: Frequently 1/3 to 2/3
Talk or Hear: Constantly 2/3 or more
Push/Pull: Occasionaly up to 1/3
Stoop/Kneel: Occasionaly up to 1/3
Crouch or Crawl: Occasionaly up to 1/3
Reach with hands and arms: Frequently 1/3 to 2/3
Lift up to 15 lbs: Occasionaly up to 1/3
Lift up to 25lbs: Occasionaly up to 1/3
Lift up to 50lbs: None
Work Environment: Intermittently Loud
A is for Apple is a division of Autism Learning Partners.
Autism Learning Partners supports a diverse workforce and is an Equal Opportunity Employer.
Pay: $15.50 - $18.25 per hour
Application Question(s):
- How many years of working in any kind of medical facility experience do you have?
- How many years of HIPAA experience do you have?
- How many years of working in an office setting experience do you have?
- To avoid potential conflicts of interest, please answer "Yes" to confirm that you do not have any immediate family members (child, spouse, parent, or sibling) receiving services from Autism Learning Partners, Children's Learning Connection, or A Is For Apple.
Education:
- High school or equivalent (Preferred)
Work Location: In person
