The Administrative Assistant supports the accounting department in the day-to-day mechanics of office operations, clerical accounting tasks, and general business support. You will serve as a reliable point of contact for routine inquiries, own administrative functions end to end, and ensure that information flowing in and out of the office is accurate, timely, and well-documented. This role operates with a high degree of attention to detail and discretion.
Pay: $25.00 - $30.00 per hour, depending on experience
Responsibilities
Administrative & Office Support
- General Administrative Support: Provide day-to-day administrative assistance to the accounting team and broader office operations, keeping workflows organized and on track.
- Filing & Record Keeping: Maintain organized digital and physical filing systems, ensuring documents are easy to locate and consistently up to date.
- Correspondence: Draft, send, and respond to routine emails and inquiries in a professional and timely manner.
- Confidentiality: Handle sensitive business and employee information with the utmost discretion at all times.
- General Office Duties: Perform additional office tasks as needed to support business operations and keep the team running smoothly.
Accounting & Clerical Support
- Data Entry: Accurately enter financial and operational data into accounting systems, maintaining clean and reliable records.
- Invoice Tracking: Assist with tracking incoming and outgoing invoices, flagging discrepancies and ensuring documentation is complete and organized.
- QuickBooks: Support day-to-day accounting tasks using QuickBooks including data entry, record updates, and basic transaction management.
- Excel & Spreadsheets: Build and maintain spreadsheets to track financial data, operational information, and reporting needs; comfortable working with formulas, filters, and organized data sets.
- Bookkeeping Support: Assist with basic bookkeeping tasks as directed, supporting accuracy and consistency across financial records.
Administrative & Operational Support
- Maintain accurate and organized files and support data integrity across office and accounting systems.
- Routine Inquiries: Respond to standard internal questions and requests; escalate complex matters to the appropriate team member.
- General Support: Provide flexible administrative support across departments including scheduling, document preparation, and coordination tasks as assigned.
Qualifications
- Prior administrative or office experience required.
- Basic accounting knowledge with hands-on experience in QuickBooks and Microsoft Excel or similar spreadsheet tools.
- Proficiency with Google Workspace or Microsoft Office suite.
- Strong attention to detail and ability to follow through on tasks reliably.
- Demonstrated common sense, good judgment, and dependability.
- High degree of discretion in handling confidential business and employee information.
- Clear written and verbal communication skills with a professional, approachable style.
- Bilingual in English and Spanish highly preferred.
- HR knowledge or experience is a plus.
Employment Details Work Authorization: United States (Required)
Job Type: Part-Time / Full-Time
Benefits: Health Insurance, employee discounts, etc.
Work Location: In-person — Redondo Beach
Why Join Us? If you're looking for a role where your organizational skills and reliability will be noticed and valued every single day — this is it. You'll be an essential part of how our business operates, supported by a team that takes pride in accuracy and getting things done right.
Chicken Maisón is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other status protected under federal, state, or local law.
Screening Questions
- How many years of administrative or office support experience do you have? (Please describe)
- Do you have experience working in a restaurant, hospitality, or multi-location environment? If yes, please describe briefly. (Preferred but not required)
- Which accounting or office software platforms have you worked with? (Please list — e.g., QuickBooks, Excel, Google Workspace)
- Are you comfortable handling confidential business and employee information with discretion? (Yes/No)
- In 200 words or less, why are you interested in this Administrative Assistant role and what strengths would you bring to it?
Job Type: Part-time
Pay: $25.00 - $30.00 per hour
Work Location: In person
