OFFICE ASSISTANT
Position Type
Full-Time
Eagles’ Nest Community Charter Schools, Inc is a dynamic, community-focused educational institution dedicated to providing a safe and engaging learning environment. Our mission is to inspire a love of learning in our students while nurturing their academic, social, and emotional growth. We are currently seeking passionate, dedicated individuals to join our team.
JOB PURPOSE
Be the heartbeat of our school!
Are you an organized, enthusiastic professional who thrives in a fast-paced environment and enjoys supporting students and staff? Eagles’ Nest Community Charter School is seeking a dependable and dynamic Office Assistant to join our K–8 team and help create a welcoming, efficient, and student-centered front office.
As an Office Assistant, you’ll be a key part of our school’s daily operations—supporting staff, students, and families with professionalism and care. This role is ideal for someone who is detail-oriented, people-focused, and eager to contribute to a collaborative, mission-driven educational environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Greet and assist students, parents, visitors, and staff with warmth and professionalism
· Manage phone calls, emails, mail, scheduling, and general front office duties
· Support school leaders with calendar management, correspondence, and document preparation
· Maintain records and filing systems; manage office supply orders and purchase orders
· Coordinate substitute teachers and communicate logistics
· Help with newsletters, announcements, and school communications
· Ensure confidentiality and accuracy in handling sensitive student and school information
· Jump in wherever needed to keep things running smoothly!
** ADDITIONAL TASKS MAY BE ASSIGNED BASED ON SCHOOL NEEDS**
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals in this role. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.
SKILLS AND KNOWLEDGE
· Demonstrates enthusiasm and commitment to the role and the organization’s mission, actively supporting core values in academic excellence, operational performance, cultural strength, and financial growth, as outlined in the Employee Handbook.
· Exhibits reliability and accountability by consistently arriving on time, following directions, responding to feedback, and adapting to management guidance.
· Builds strong interpersonal relationships with all stakeholders by being courteous, professional, and approachable; handles confidential matters with discretion, tact, and diplomacy.
· Maintains strict confidentiality regarding all school-related and organizational matters.
· Communicates effectively, with strong oral, written, and interpersonal skills, including active listening, negotiation, and the ability to influence.
· Demonstrates professional phone etiquette, ensuring clear, respectful, and effective communication.
· Takes initiative and thinks creatively, driving projects to completion with a focus on quality and continuous improvement.
· Collaborates across all organizational levels, displaying emotional intelligence and sensitivity to company needs, employee morale, and public image.
· Provides exceptional customer service, with responsiveness, empathy, and professionalism.
· Analyzes and manages data effectively, identifying discrepancies, researching records, and ensuring accurate corrections.
· Commits to quality and continuous improvement, promoting best practices and operational excellence in all work.
JOB REQUIREMENTS
- High School diploma or equivalent required.
- 1-2 years in an office setting (school experience a plus).
- Successful results of criminal and employment background check.
- Comfortable working in a learning environment as part of a team.
· Proficient in Microsoft Office; comfortable with student information systems
· Friendly, professional, and tactful with strong writing and phone skills
· Positive, flexible, organized, and committed to the success of our students
· Bilingual ability and previous experience in a school environment is a plus.
WHAT WE OFFER
- A supportive and mission-driven school culture
- Opportunities to grow your skills and make a meaningful impact
- Competitive salary and benefits aligned with ENCCS policy
- A chance to be part of a vibrant K–8 learning community!
WORK ENVIRONMENT
While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:
- Usual office working conditions.
TERMS OF EMPLOYMENT
COMPENSATION AND BENEFITS
Salary and benefits will be provided in accordance with the School’s established compensation and benefits policies. The work year and hours of employment will be determined by ENCCS guidelines.
FLSA OVERTIME CATEGORY
Job is non-exempt from the overtime provisions of the Fair Labor Standards Act.
EVALUATIONPerformance will be evaluated in accordance with Eagles’ Nest Community Charter Schools’ policy.
DECLARATIONThe Human Resources Department of The Eagles’ Nest Community Charter Schools reserves the sole right and discretion to modify or amend this job description at any time. Any unauthorized changes made by an employee may result in disciplinary action, up to and including termination of employment.
EQUAL OPPORTUNITY EMPLOYER
Eagles’ Nest Community Charter Schools, Inc is an equal opportunity employer and values diversity in its faculty and staff. We encourage individuals from all backgrounds and experiences to apply.
ENCCS, Inc will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Pay: $15.00 - $18.00 per hour
Work Location: In person
