Job Summary
We are seeking a dynamic and highly organized Office Coordinator / Secretary to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone with strong administrative skills, a positive attitude, and a passion for keeping things running seamlessly. If you thrive in fast-paced settings and enjoy multitasking, this is the perfect role for you!
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
- Maintain organized filing systems, both physical and digital, including data entry and document proofreading
- Schedule appointments, manage calendars, and coordinate meetings using Google Workspace and Microsoft Office tools
- Perform basic bookkeeping tasks using QuickBooks, including invoicing and expense tracking
- Support office management tasks such as supply ordering, inventory control, and maintaining office equipment
- Provide excellent customer support by addressing inquiries via phone or email with professionalism and courtesy
- Assist with personal assistant duties such as travel arrangements or special project coordination as needed
- Ensure accurate record-keeping through meticulous data entry, filing, and document management
- Uphold high standards of office cleanliness, organization, and confidentiality at all times
Experience
- Proven experience in an office environment with clerical or administrative responsibilities
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and QuickBooks
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Bilingual abilities are a plus to support diverse client interactions and internal communication
- Demonstrated experience managing multi-line phone systems and front desk operations
- Prior experience in bookkeeping or basic accounting is desirable
- Exceptional time management skills with the ability to handle multiple tasks simultaneously while maintaining accuracy
- Personal assistant or office management experience is advantageous but not required
Join us to be a vital part of a vibrant team dedicated to excellence! Your proactive approach will ensure our office runs smoothly while providing outstanding support to colleagues and clients. We value energetic professionals who are eager to contribute their skills in a rewarding environment.
Pay: $16.00 - $20.00 per hour
Work Location: In person
