About Us
We are a premier, trusted commercial refrigeration service company specializing in the sales, installation, maintenance, and repair of industrial appliances for restaurants, grocery stores, and corporate facilities. Our reputation is built on reliability, precision, and elite execution. As we scale our operations, we are seeking a highly disciplined and dedicated AR/AP Specialist who will report directly to our CPA Manager to drive financial proficiency, protect company cash flow, and maintain a flawless system of records.
Position Purpose
This role demands a meticulous professional who views accounting as a critical pillar of business growth. Under the direct leadership of our CPA Manager, you will own the daily execution of full-cycle AP/AR processes with a heavy emphasis on end-to-end accounts payable management. You must demonstrate an unwavering commitment to operational excellence, absolute accuracy, and punctual reporting timelines to support the CPA Manager's month-end goals and strategic financial objectives.
Key Responsibilities
- Accounts Payable Processing: Review, code, and input high-volume vendor invoices for parts, equipment, and service expenses daily, ensuring accurate general ledger allocation.
- Accounts Payable Management: Own the full vendor payment lifecycle, including three-way matching, managing disbursement schedules for the CPA Manager's approval, and executing timely payments.
- Accounts Payable Support: Act as the primary point of contact for vendor inquiries, reconcile complex supplier statements, investigate discrepancies, and support year-end 1099 compliance workflows.
- Proactive Customer Invoicing: Generate and dispatch customer invoices for service calls, maintenance contracts, and complex installations with zero errors.
- Diligent Receivables & Collections: Track accounts receivable systematically, executing collection workflows and providing regular aging updates to the CPA Manager.
- Dedicated Job Costing Support: Collaborate daily with service managers to verify job costs, reconcile vendor statements, and aggressively resolve billing discrepancies before final review by the CPA Manager.
- Flawless Record Keeping: Maintain meticulous, audit-ready financial records and documentation to ensure efficient month-end closing support for the CPA Manager.
Required Qualifications & Proficiency
- QuickBooks Enterprise Mastery: Minimum of 5 years of absolute, hands-on experience navigating and managing workflows within QuickBooks Enterprise (Strictly Required).
- 7+ Years of Accounting Background: Proven track record of elite proficiency in full-cycle AR/AP or general accounting.
- Software Expertise: Absolute proficiency in Microsoft Excel and specialized accounting workflows.
- Industry Acumen: Experience in service-based, construction, or HVAC/refrigeration industries, with a strong grasp of job costing and service invoicing.
- Unwavering Dedication: A true professional who takes ownership of tasks, thrives under tight deadlines, and remains deeply committed to supporting the corporate accounting team.
- Elite Organization: Superior time-management skills with a proven reputation for exemplary workplace punctuality and attendance.
Required- Qualifications
- Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
Team Alignment: Ability to take direction seamlessly, integrate constructive feedback from leadership, and work effectively under a CPA Manager's structured supervision
Pay: $24.93 - $34.03 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Accounting: 7 years (Required)
- QuickBooks: 5 years (Required)
Work Location: In person
