Description:
Under general supervision, performs all bookkeeping functions in the administrative business office, as well as limited human resource and social service duties.
Essential Functions:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Utilizing Quickbooks accounting program, performs accounting functions including accounts payable and receivable for Masten Towers;
- Works collaboratively with other departments in accounting tasks such as tenant closing accounts (Leasing);
- Assists the company’s CPA firm in obtaining financial information for monthly and annual accounting services;
- Communicates with vendors regarding invoice discrepancies, late/finance charges;
- Prepares and makes all bank deposits for Masten Towers;
- Reconciles all bank accounts at month end;
- Prepares accounting reports for Administrator;
- Assigns purchase orders to departments once approved by Administrator;
- Maintains and processes Reserve for Replacement documentation;
- Maintains organized and accurate files for accounts payable and receivable;
- Maintains the security and confidentiality of all financial information and materials;
- Assists office personnel in answering all incoming telephone calls in a professional manner;
- May assist with administrative duties and furnish support to Administrator, administrative staff;
- Provides effective and courteous service to all tenants, personnel, visitors, guests and vendors;
- Attends in-service training workshops and meetings as required;
- Promotes and protects the rights and confidentiality of each tenant;
- Performs other related essential duties as required.
Excellent Benefit Package: Medical, Dental, Vison, Life, Optional Retirement Plan w/ Employer Match after one (1) year anniversary.
Requirements:
Minimum Training and Experience:
High School diploma or equivalent; some college courses in accounting or business administration, office or secretarial skills; computer science or a related field desirable; 1 to 3 years of work experience in office functions including use of office equipment and computers, and performing bookkeeping functions; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Attention to detail is essential.
Knowledge And Abilities Required To Perform Essential Job Functions:
Knowledge of:
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QuickBooks Accounting techniques/software programs and internal controls;
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Receptionist techniques and communication skills;
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Typing, telephone procedures, and use of standard office equipment;
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General office operations and functions;
Physical Requirements:
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Ability to operate a variety of automated office machines including a postage meter, calculator, copier, personal computer, typewriter and alarm system;
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Ability to coordinate eyes, hands and fingers in performing semi-skilled tasks including typing, dialing, etc.;
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Ability to input data accurately as instructed;
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Ability to exert light physical effort in sedentary to light work involving sitting most of the time, but may involve walking or standing for brief periods of time.
Mathematical Ability:
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Ability to add, subtract, multiply and divide decimals, ratio percentages and fractions, and determine time and weight.
Judgment and Situational Reasoning Ability:
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Ability to apply common sense understanding to semi-repetitive tasks such as typing;
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Ability to use independent judgment in fairly routine situations such as whether or not to relay confidential information;
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Ability to problem-solve in a variety of situations.
Language Ability and Interpersonal Communication:
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Ability to comprehend and correctly use a variety of accounting documents which may include invoices, bank statements, ledger cards, software program reports;
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Ability to comprehend and correctly use a variety of informational documents which may include office supply forms, postage meter chart, telephone messages, work orders, service order form for copier;
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Ability to comprehend a variety of reference books and manuals which may include supply catalogs, and tenant files;
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Ability to communicate effectively with tenants, personnel, Administrator, supervisors, verbally and in writing;
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Ability to exercise listening and empathy skills with tenants, personnel, visitors and guests.
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Bilingual helpful, but not required.
Environmental Adaptability:
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Ability to work in an office environment and as team member.
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Ability to work in an Affordable Housing facility for the Elderly and persons with disabilities.
