JOB
Are you an organized, adaptable, and customer-focused professional who enjoys supporting leadership and keeping operations running smoothly? The City of Rancho Cordova is seeking one
Administrative Assistant I/II to join the
Community Development Department. In this role, you'll provide administrative support to department directors, managers, and staff while helping deliver exceptional public service to our community. If you thrive in a collaborative, fast-paced environment and are interested in making a meaningful impact in local government, we encourage you to apply.
About the Role
As an Administrative Assistant I/II in the Community Development Department, you'll play an essential role in supporting department directors, managers, and staff while ensuring daily operations run efficiently. No two days are the same—you'll coordinate calendars and meetings, manage shared inboxes, arrange travel, process invoices and expense reports, assist with contract administration, prepare correspondence and reports, provide accounting and tracking support, respond to public records requests, and maintain records in accordance with City requirements. You'll also have the opportunity to support the public decision-making process by providing clerical support at evening Planning Commission meetings and serving as the meeting clerk in the absence of the Planning Commission Clerk. Your work will help keep the department organized, responsive, and focused on serving the Rancho Cordova community.
The Ideal Candidate
The ideal candidate is a proactive, detail-oriented professional who enjoys being the go-to resource for a busy team. You anticipate needs, stay organized while managing multiple priorities, and communicate effectively with staff, leadership, elected and appointed officials, and the public. You take pride in producing high-quality work, exercise sound judgment when handling confidential information, and are comfortable balancing a variety of administrative responsibilities in a collaborative, fast-paced environment. Experience supporting multiple managers or leadership teams, coordinating projects, working with financial or contract-related processes, and providing administrative support for public meetings is highly desirable.
APPLY TODAY! Take the next step in your career journey with the City of Rancho Cordova!
NOTE: This recruitment will close on August 2, 2026, or upon receipt of the first 150 applications, whichever occurs first. Applicants are encouraged to apply promptly.-
Choice of a generous monthly stipend for Medical/Dental/Vision or Cash in Lieu of Medical Insurance.
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13 paid holidays per year
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Universal Time Off (combined vacation and sick leave).
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CalPERS Retirement.
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Tuition Reimbursement up to $2,500/fiscal year
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The City of Rancho Cordova is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program.
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Onsite fitness area & many more employee perks!
City employees also enjoy the knowledge that their work matters to the residents, visitors and businesses in our community. See what some of employees have to say about working for the City of Rancho Cordova, by watching this short video:
The City of Rancho Cordova is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, protected veteran status, disability or any other characteristics protected by law. EXAMPLE OF DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and change business practices.
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Performs a wide variety of responsible secretarial, clerical, and administrative duties in support of the administration of the department, division, or program; relieves supervisor of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.
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Receives and responds to calls and visitors with tact and diplomacy; researches and responds to requests for sensitive information and assistance; resolves citizen concerns and complaints.
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Serves as receptionist to cover the front counter or other departments, offices, or facilities within the organization as needed; provides information and forms and assists the public in filling out forms; collects, verifies, reviews, and processes materials, applications, records, and reports for completeness and conformance with established regulations and procedures; applies applicable policies and procedures in determining completeness of applications, records, and reports.
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Utilizes various computer applications and software packages; develops, enters data, maintains, and generates reports from a database or network system; designs, maintains, and utilizes data to develop reports using spreadsheet software; creates, formats, and revises charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing software; verifies data for accuracy and completeness.
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Interprets and applies City policies, procedures, and administrative directives, and communicates laws and regulations in response to inquiries or complaints; refers inquiries as appropriate.
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Participates in special projects as assigned; collects and compiles a variety of administrative and/or technical information; prepares report of findings; prepares mass mailings to City residents.
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Assists with the editing and tracking of contracts for services; follows up with vendors, consultants, and contracts as needed.
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Performs a variety of general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintains a variety of accounting records, logs, and files; verifies, balances, and adjusts accounting records.
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Composes and prepares a wide variety of correspondence from brief instructions; transcribes information, proofreads, and produces legible documents; ensures materials and reports are accurate and complete; provides editing and business writing assistance.
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Coordinates and makes travel arrangements for council members, management and key staff; maintains appointment schedules and calendars; organizes and arranges meetings, conferences, and civic functions; performs monthly credit card reconciliation and processes travel reimbursements.
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Sorts and distributes time sensitive or confidential mail for follow-up as necessary; independently responds to letters, electronic communication, and general correspondence on behalf of management.
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Recommend improvements in workflow, procedure and use of equipment forms; implement improvements as approved; develop and revise office forms and report formats as required.
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Promotes a positive City image by maintaining excellent internal and external customer relations; uses tact and diplomacy in all interactions with customers; works collaboratively with various departments and outside agencies.
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Performs website and intranet updates from drafted documents and brief instruction to ensure current information is communicated to external and internal customers in a timely manner.
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Maintains office supplies and inventories; prices, research, and orders supplies as needed.
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As assigned, arranges and coordinates meetings; assists in preparing and distributing agenda packets and correspondence; attends meetings and takes, transcribes, and assures proper distribution of minutes and verbatim transcripts.
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Maintains effective systems and processes for efficient operations including accurate and up-to-date office files, records, and logs for assigned areas; develops, prepares, and monitors various logs, accounts, and files for current and accurate information; purges/shreds files per guidelines to ensure confidentiality.
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Performs related duties as assigned.
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May attend evening Planning Commission meetings to provide clerical support and may serve as clerk for meetings in the absence of the Planning Commission Clerk.
Administrative Assistant II – performs all the duties of Administrative Assistant I, plus the following:
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Facilitates time and project management for the division, department, or program including keeping activities flowing subject to timelines and management trends; follows up on projects, commitments, and actions to assist in keeping workflow progressing; keeps various tickler files and schedules to assist managers, department heads and other staff apprised of deadlines, project due dates and other events; ensures division, department or program timelines, commitments, and objectives are met.
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Assists with budget preparation and monitors the departmental or divisional budget including assisting in assembling and preparing the annual city and department/division budget and contracts; processes budget appropriations for capital projects and professional services contracts; prepares cost analyses, tracking and verifying the allocation of funds; monitors expenditures against budget; processes purchase requisitions and requests for payment; disburses and reconciles petty cash funds.
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May serve on interview panels and provide feedback when hiring new administrative employees; assists with training new staff on various processes and procedures related to assigned area of responsibility.
SUPPLEMENTAL INFORMATION
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Requires the mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen; strength and agility to lift and carry items weighing up to 20 pounds; emotional and psychological capability to make frequent decisions, work alone, concentrate, or have frequent public and/or coworker contact. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.
FLSA - Non-exempt status
