Overview
We are seeking a dedicated Office Support Worker to join our administrative team. This role is essential in ensuring the smooth operation of daily office functions, providing exceptional customer service, and maintaining organized and efficient office workflows. The ideal candidate will possess strong organizational skills, proficient computer literacy, and the ability to handle multiple responsibilities with professionalism and confidentiality. This position offers an excellent opportunity for individuals with office management experience who are eager to contribute to a dynamic and supportive work environment.
Duties
- Greet visitors and manage front desk responsibilities with professionalism and courtesy
- Operate multi-line phone systems, handle incoming calls, and direct inquiries appropriately
- Manage appointment scheduling, calendar coordination, and meeting arrangements
- Perform data entry tasks accurately using Microsoft Office applications and other relevant software
- Maintain filing systems, organize documents, and ensure easy retrieval of information
- Assist with bookkeeping duties using QuickBooks or similar accounting software
- Support office management tasks such as inventory control, supply ordering, and record keeping
- Handle confidential information with discretion and adhere to data privacy standards
- Provide customer support through effective communication via phone, email, or in person
- Proofread documents for accuracy and clarity before distribution
- Support administrative projects including report preparation, proofreading, and document formatting
- Manage clerical tasks such as photocopying, scanning, mailing, and filing
Qualifications
- Prior experience in office support, clerical work, or administrative roles preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer skills essential for daily operations
- Experience with QuickBooks or comparable bookkeeping software is advantageous
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, including phone etiquette and client interaction capabilities
- Bilingual abilities are a plus to serve diverse client needs
- Demonstrated ability to handle confidential information responsibly
- Proven time management skills to meet deadlines efficiently
- Personal assistant or office management experience is desirable but not mandatory
- High school diploma or equivalent required; additional administrative training is a plus
This position is a paid opportunity designed for individuals committed to delivering exceptional support within a professional environment. We welcome applicants who are eager to contribute their skills to enhance our office operations while growing their career in administrative support.
Pay: $14.00 - $15.00 per hour
Work Location: In person
