Job Description
General Procurement Support Applying knowledge of contract clauses, provisions, laws, regulations, and policies
Ensuring solicitation packages include necessary information and supporting documentation, such as Service Contract Labor Standards, Prompt Payment Act, progress payments, and first article test requirements
Monitoring contractor compliance with contract terms and conditions using procurement regulations and policies
Updating and maintaining procurement documents, regulations, manuals, and related information
Reviewing procurement files to ensure inclusion of required documents and information
Assisting in determining applicable laws, regulations, clauses, and provisions
Using standardized procurement procedures and operations across various phases and functions
Utilizing automated and manual procurement systems to manage and correct routine information
Supporting purchase transactions by applying knowledge of procurement procedures and forms
Procurement Files, Documentation, and Procedures, Organizing contract file information (hardcopy and electronic) and entering contract data into management systems
Sorting, compiling, typing, and distributing requisitions, contracts, orders, modifications, and supporting documentation
Maintaining vendor mailing lists in management systems by adding or deleting information
Preparing, verifying, abstracting, controlling, and closing out procurement documents, files, reports, and records
Ensuring procurement documents include accurate information and terminology
Verifying signatures, accounting codes, item descriptions, quantities, and prices, and identifying missing information
Preparing routine procurement forms for purchases
Routing messages and documentation accurately within the workplace
Inputting and adjusting standard information in automated procurement databases
Maintaining procurement files and assisting in developing procurement procedures
Performing additional tasks to support procurement operations
Deliveries and Discrepancies
Investigating and resolving issues with shipments, payments, contract documentation, and other discrepancies
Researching errors and conflicting information in procurement documentation
Contacting vendors to check order status and expedite deliveries
Tracking requisitions, contracts, orders, and modifications using automated/manual systems and by contacting vendors or Requiring Activity
Validate undelivered orders using the USCG Open Obligations Management Tool (OOMAT)
Researching errors, investigating complaints, and resolving issues related to procurement, financial functions, inventory management, cataloging, transportation, and supply
Reconstructing and reconciling incomplete information and addressing recurring error reports
Generating standard reports, such as tracking procurement awards, modifications, and other actions
Invoices, Data Calls, and Other Duties
Downloading, sorting, and reviewing vendor invoices for accuracy against purchase orders, contracts, task/delivery orders, and modifications
Researching and responding to data calls
Assembling and preparing procurement management reports by consolidating relevant information
Performing other assigned duties within the scope of the contract
,
Required Skills
Be citizens of the U.S.
Possess the ability to read, write, speak, and comprehend English
Possess excellent written and verbal communication skills
Possess knowledge and ability to perform simple arithmetic
Possess knowledge of Microsoft Office applications
Possess excellent ability to manage multiple task with competing deadlines
Possess ability to work with minimal Government oversight
Possess knowledge of procurement regulations, procedures, operations, and programs related to one (1) or more procurement phases or functions
Possess knowledge of the various steps and procedures required to provide a full range of procurement support related to recurring and standardized purchases for commonly used supplies and services
,
Desired Skills
One (1) year experience in USCG procedures to include proficiency in using:
Aviation Logistics Management Information System (ALMIS)
Asset Maintenance Management Information System (AMMIS)
Bachelor’s Degree
,
About A2 Federal
A2 Federal is dedicated to augmenting the United States' national security efforts, domestically and abroad. We specialize in intelligence, language, and information technology/cyber services to support the Department of Defense, the Intelligence Community, and other agencies across the federal government.
