Job Overview
National Manufacturer is seeking knowledgeable and dedicated Accounts Payable Clerks to join our team at our new office annex in Dallas, TX.
The Accounts Payable Clerk reports to the Assistant Controller and assumes a supporting role in tasks related to efficient maintenance and accurate processing of financial transactions. Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
Duties
- Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
- Verify appropriate authorization and coding for all invoices.
- Knowledge of 3-way matching process. Example: matching invoice, purchase order, and receiver before processing.
- Accurately enter invoices into the accounting system for payment processing.
- Schedule and process payments according to company policy, including checks and ACH.
- Monitor payment schedules to ensure timely disbursements and avoid late fees.
- Address and resolve payment discrepancies and issues with vendors.
- Reconcile vendor statements to ensure accounts are accurate and up to date.
- Investigate and resolve outstanding balances or discrepancies.
- Assist with month-end closing activities, including reconciliations and accruals.
- Maintain detailed records of transactions and reconciliations.
- Ensure compliance with company policies, internal controls and regulatory requirements.
- Maintain organized records of invoices, payments and other accounts payable documentation in accordance to company policies.
- Assist with audit preparation by providing required documentation and explanations as requested.
- Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.
- Pick-up and deliver incoming mail.
- Answer telephones and assist callers with various issues.
- Perform other duties as assigned.
Experience
- Associate Degree in Accounting Required, Bachelor Degree in Accounting preferred.
- Two years’ minimum Accounts Payable experience, preferably in high volume manufacturing environment.
- Strong organizational and time management skills.
- Focus on accuracy and timeliness with strong problem solving, analytical, and creative skills.
- Ability to exercise sound judgment and make decisions based on accurate, timely analyses.
- High level of integrity and confidentiality with a strong sense of urgency and results-orientation.
- Ability to contribute and work well with a team of common goals and responsibilities.
- PC proficiency is essential (Windows environment) as well as other computer software systems for the preparation of reports, spreadsheets and other accounting analysis that may be required by management
Physical Demands of the Job
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Making substantial movements (motions) of the wrists, hands, and/or fingers to type, file, perform clerical tasks, and/or operate a computer.
- Exerting up to 25 pounds occasionally to lift objects.
- Speaking/talking to express or exchange ideas or provide instructions.
- Hearing with or without correction to perceive normal speaking levels. Must have the ability to receive detailed information through oral communication.
- Sitting at a desk most of the time.
- Standing/remaining upright on the feet periodically.
- Walking/moving about on feet to accomplish tasks, from one part of the office to another.
- Visual acuity with or without correction to prepare and analyze data and figures, view a computer terminal, read extensively, operate office machines, and determine the accuracy, neatness and thoroughness of the work assigned.
Work Environment
The work environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- The worker is subject to an office environment and there is climate-control, not substantially exposed to adverse environmental conditions.
- The worker is subject to normal noise levels.
Benefits
- Paid vacation and paid sick days.
- 11 Paid Holidays.
- Group health, dental, life and disability.
- 401k after 1 year.
To Apply
Please forward your cover letter, resume and salary requirements for consideration.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Pay: $43,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Accounts payable: 2 years (Required)
- accountspayable for manufacturing: 1 year (Preferred)
Work Location: In person
