Commercial Assistant Property Manager
Direct Hire
Dublin, OH
Pay: $60k-$65k
**Must have commercial experience**
Position Overview
We are seeking a highly organized, friendly, and technically savvy Assistant Property Manager
(APM). We offer competitive pay and benefits for this exempt position. This position would work
out of our Columbus office (Dublin, OH).
The APM is responsible for addressing and resolving tenant issues and complaints, overseeing
any necessary construction, and making recommendations to our Asset Management team. An
APM will make decisions with a clear understanding of company policies and procedures, as well
as all applicable State and Federal regulatory/compliance requirements. areas of responsibility
include answering tenant and vendor calls, dispatching tenant work order requests, assisting with
preparation of monthly and quarterly management reports, preparing vendor contracts,
processing invoices, and is accountable for achieving established business goals within expected
timelines.
Job Responsibilities (including, but are not limited to the below):
Tenant and Vendor Relationships
Manage tenant and vendor relationships and serve as a primary point of contact
Address tenant inquiries and conduct regular on-site tenant visits
Manage preventative maintenance contracts for HVAC per tenant leases through
Ravti/Building Engines
Enter tenant service requests into Facility Manager and track them through to timely
completion and work order closeout
Maintain updated tenant and vendor contact lists
Write and communicate vendor work schedules
Complete tenant move-ins and move-outs with all applicable documentation
Send 60 and 30-day move-out procedure letters
Show vacant spaces as needed
Manage utility turn-on and turn-off notices to providers
Construction and Capital Projects
Manage the workflow of construction and capital projects, ensuring completion within
scope, budget, and alignment with portfolio strategic plans
Partner with construction management to review, document, and disposition all vendor
bids appropriately
Perform property and vacancy inspections with timely and accurate completion
Finances and Reporting
Manage assigned properties' financial duties, including independent invoice review,
processing, and timely payment
Diagnose and resolve past-due invoices while collaborating with corporate resources on
payables issues
Process and approve expenditures accurately and on schedule
Direct the rent collection process, ensuring timely payment, posting, and Yardi system
updates
Identify past-due tenants and work to collect outstanding balances through negotiation
and payment plans
Document all collection efforts and results in applicable systems
Assist with annual budget preparation in collaboration with property management,
corporate resources, and senior leadership
Reconcile, prepare, and execute monthly reports with the property management team
Prepare accruals for assigned properties
Prepare OpEx bi-weekly reports on assigned properties with minimal oversight
Prepare monthly financial variance reporting with documented commentary on budget
variances
Compliance and Legal
Review vendor contracts with judgment and discretion, collaborating with property
management and corporate resources to ensure acceptable terms and conditions
Execute contracts while ensuring all terms and conditions are properly documented
Track and manage tenant and vendor Certificates of Insurance to ensure full compliance with
all executed projects
Ensure a safe work environment for tenants and vendors
Review, execute, and process legal tenant documents and lease-related correspondence
from corporate templates, including lease documents and rent commencement agreements
Additional Responsibilities
Perform miscellaneous job-related duties as assigned or required
Essential Qualifications & Competencies
Bachelor's degree from a four-year college or university in Business, Communications,
or related field with 3+ years of related experience; OR equivalent combination of
education and experience
Proficiency with Microsoft Suite (Calendar, Outlook, Word, Excel, Teams, etc.)
Ability to identify and resolve problems in a timely manner; gather and analyze
information skillfully; develop alternative solutions
Strong customer focus with ability to establish tenant service standards and own the
tenant experience
Proven track record of accuracy and thoroughness; demonstrates commitment to quality
improvement and applies feedback to enhance performance
Effective written and oral communication skills
Experience with Yardi preferred but not essential
Experience in commercial real estate preferred
Benefit Offering
Comprehensive medical, dental, vision, and life insurance
FSA and HSA options
401(k) with company match
Generous PTO and paid floating holidays
Paid parental leave
Professional development resources
Company discounts
#ZIPTA #BGTA
BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.
