The Johns Hopkins University Center for Latino Adolescent and Family Health’s (CLAFH’s) mission is to eliminate health inequities and promote overall wellbeing among Latino adolescents and their families. While our work is Latino-focused, our research and resources are applicable to initiatives aimed at ending inequities for other groups. CLAFH’s core work focuses on developing, evaluating, and disseminating family-based interventions and nurse-driven models of health care delivery designed to mitigate harmful social determinants of health, eliminate health inequities, increase Latino engagement in health care, and promote life opportunities.
Description of Duties and Responsibilities
The Administrative Research Assistant will provide administrative and research support to CLAFH faculty, staff, and research projects. Primary responsibilities will include coordinating schedules, calendars, project logistics, research documentation, and regulatory activities. Specific responsibilities will include:
- Manage and coordinate calendar for PI including meetings, appointments, research activities, trainings, and other project-related events.
- Coordinate meeting and event logistics, including scheduling participants, preparing agendas and materials, reserving space, managing virtual meeting links, and documenting meeting notes and action items.
- Assist with Institutional Review Board (IRB) activities, including preparation and submission of new protocols, amendments, continuing reviews, and other required regulatory documentation.
- Maintain organized and up-to-date study files, regulatory records, tracking systems, project documentation, and other research-related materials.
- Track project deadlines, deliverables, approvals, renewals, trainings, and other administrative requirements and follow up with team members as needed.
- Support logistics for research activities, including study visits, participant appointments, trainings, community-based activities, and data collection activities.
- Assist with the preparation, formatting, organization, and submission of reports, presentations, meeting materials, research documents, and other project-related materials.
- Support administrative processes related to purchasing, reimbursements, invoices, supplies, travel, and other project expenses.
- Perform other research administrative and project support duties as assigned.
Required Qualifications
- High School Diploma or graduation equivalent.
- Three years of administrative experience.
Preferred Qualifications
- Bachelor’s degree preferred.
- Previous administrative, research, academic, or project coordination experience preferred.
- Experience managing calendars, scheduling meetings, and coordinating project logistics preferred.
- Experience with IRB submissions, human subjects research, regulatory documentation, or research administration preferred.
- Proficiency with Microsoft Office, Outlook, Teams, and related scheduling, communication, and document-management platforms preferred.
- Strong organizational and time-management skills, with demonstrated attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple projects, priorities, and deadlines simultaneously.
- Ability to maintain accurate records and appropriately handle confidential or sensitive information.
- Ability to work both independently and collaboratively as part of a multidisciplinary research team.
- Candidate must be able to work in a fast-paced, deadline-focused environment; demonstrate initiative, professionalism, reliability, and attention to detail; and complete administrative and research support tasks efficiently and in a timely manner under the supervision of project leadership.
Pay: $18.00 - $24.00 per hour
Work Location: In person
