Summary: We are seeking a Bi-Lingual Office Assistant to join our team. The ideal candidate will be responsible for handling administrative tasks and providing support to ensure efficient operation of the office in a manufacturing setting. The Office Assistant will help support multiple departments to ensure smooth operations. Schedule is Monday- Friday and some Saturdays, 7:00am- 3:30pm.
Essential Duties and Responsibilities:
- Answer and direct incoming phone calls; assist callers or take accurate messages for the appropriate individual
- Greet and direct walk-in customers and vendors in a pleasant, respectful, and professional manner
- Assist with data entry, report preparation, and general administrative tasks
- Order and maintain office and plant supplies as needed
- Assist with new hire and transfer onboarding by helping employees complete required paperwork, conducting plant orientations, and submitting all documentation to HR and/or Payroll in a timely manner
- Submit disciplinary documentation and personnel changes to the appropriate HR and/or Payroll contacts
- Serve as a professional, approachable resource for employees by addressing general questions and escalating issues to the Regional HR Generalist or Payroll as appropriate, ensuring closed-loop communication
- Maintain a clean, organized office area; assist with organization within the plant as needed
- Assist with plant payroll data entry and ensure accurate and timely submission
- Assist employees with submitting PTO requests and related inquiries
- Maintain digital and paper employee files; assist with complaint and injury reporting, attendance tracking, point entry, and payroll corrections
- Administer and uphold safety standards
- Perform other duties as assigned
- Previous experience in a manufacturing/production environment.
This list of duties is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that senior management may deem necessary.
Qualifications/Skills:
- Previous experience as an Office Assistant or other administrative role preferred
- Demonstrated proficiency in MS Office products (MS Outlook and MS Excel, are required)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- Bilingual (English/Spanish) is required. Candidates must be able to communicate effectively in both languages, verbally and in writing.
Pay: $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Language:
Work Location: In person
