Location: Oakland, CA
Duration: 24 months
Description:
**LOCAL CANDIDATES ONLY** Hybrid – the role should be onsite at Oakland Office minimum of 2 days and up to 4 per week depending on business need.
TOP THINGS:
1. Proficiency using Salesforce/ SAP/Microsoft tools preferred.
2. Communication skills Verbal/writing with internal and external stakeholders
3. General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness
Overview:
This position manages HAZMAT compliance permit renewals, with backup responsibilities for Air and Water Quality tasks.
Responsibilities:
Permit Coordination (75% of workload):
- Manage approximately 1000+ permits/registrations issued by state and local agencies, including:
- CUPA permits
- Fire Department permits
- Spill emergency response invoices
- Other HAZMAT and Water Quality permits, registrations, or invoices as needed
- Process permit fee payments in online payment system.
- Respond to Environmental Field Specialist (EFS) queries regarding permit status.
- Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems.
- Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
- Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.
- Develop permit invoice dashboard to track expected permit invoice due dates
- Proactively reach out to regulatory agency staff for late invoices
Mail Management (15% of workload):
- Travel to the San Ramon office 2-4 days a week to retrieve and scan incoming mail for all permit programs.
- Prepare and send outgoing mail via USPS, UPS, or Pony Express (intracompany service) as needed.
Significant Compliance Obligations (less than 5% of workload):
- Coordinate the annual payment of critical CDTFA tax payment for Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee.
Special Projects Support (5% of workload):
- Provide general support for special projects/training on an as-needed basis.
- Backup for air quality/water quality permit tasks on an as-needed basis.
Pay: $45.00 - $50.00 per hour
Experience:
- HAZMAT Compliance: 2 years (Preferred)
- Permit renewals: 2 years (Required)
- Environmental permitting: 2 years (Required)
Location:
- Oakland, CA 94612 (Required)
Work Location: Hybrid remote in Oakland, CA 94612
