The Accounts Payable Manager is responsible for overseeing all accounts payable functions for the University, including administration of the purchasing card (P-card) program. This role ensures accurate, timely processing of payments and adherence to university policies while providing high-quality, customer-focused support to campus departments. This role requires sound judgment and professionalism in managing accounts payable in a dynamic environment, including during seasonal cash flow constraints.
Full-time position
Duties and Responsibilities:
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Manage the full accounts payable process, including invoices, check requests, reimbursements, student refunds, and purchase orders.
- Review documentation for completeness, budget availability, and compliance with university policies and procedures
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Ensure appropriate internal controls and documentation standards are maintained
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Serve as a resource for departments by answering questions and providing guidance on payment and purchasing processes
- Prioritize and manage payment processing while maintaining clear, timely, and professional communication and positive working relationships with vendors and campus partners
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Prepare 1099-MISC annually
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Administer and monitor the University’s purchasing card (P-card) program
- Responsible for record retention with Financial Services
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Assist with business office support during seasonal events such as periods of registration and student orientation
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Backup to Cashier
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Assist Controller with Property Insurance administration
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Assist with audits
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Serve as an athletic liaison to support their accounts payable needs
- Other duties as assigned
Benefits
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Paid vacation, sick and volunteer leave
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Paid Life and LTD Insurance
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Tuition Remission/Tuition Exchange
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Medical, Dental and Vision Insurance
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Critical Illness, Hospital Indemnity, Accident Insurance
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403b Retirement Plan
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Experience in accounts payable or general accounting
- Strong attention to detail and accuracy
- Ability to interpret and apply policies consistently
- Proficiency in Microsoft Office applications, with strong skills in Excel
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Strong interpersonal and communication skills, with the ability to work tactfully with all areas of the university
- Customer-service oriented with a friendly, professional approach
- Ability to manage multiple tasks and meet deadlines
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Ability to remain professional and composed when handling time-sensitive or challenging situations, including vendor or campus inquiries regarding payment timing
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Ability to handle sensitive and confidential information with discretion, while communicating in a patient, professional, and respectful manner and confidently requesting the information needed to ensure accurate processing
