JOB
Under the general direction of the Director of Public Works and the Deputy Director of Public Works – Capital Projects, perform responsible professional, administrative, and technical work related to capital project planning, delivery, and infrastructure asset management for the Town. The position exercises substantial independent judgment and discretion in project scoping, budget development, capital forecasting, contract coordination, asset planning, and communication with internal departments, consultants, contractors, regulatory agencies, and public bodies.
EXAMPLE OF DUTIES
ESSENTIAL FUNCTIONS
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Independently manage assigned capital projects and asset management initiatives from early planning and due diligence through design, permitting, bidding, construction, closeout, and record documentation.
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Participates in confidential management planning developing and maintaining multi-year capital improvement plans, project scopes, schedules, cost estimates, and financial forecasts for roads, water and sewer infrastructure, fleet, facilities, and other public assets.
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Provide pre-decisional recommendations to executive leadership regarding infrastructure investments and resource allocation.
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Exercises substantial discretion on behalf of Town management coordinating project development and implementation with Engineering, Finance, Facilities, Sustainability, user departments, consultants, contractors, and external agencies; identify issues early and recommend practical solutions.
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Review plans, specifications, contracts, invoices, change orders, schedules, technical reports, and project documentation; prepare written recommendations regarding approvals, priorities, corrective action, and next steps.
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Track asset condition, capital spending, project status, grant compliance, and life-cycle needs using spreadsheets, GIS, asset management tools, and other computerized applications; prepare reports, presentations, and supporting materials.
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Participate in public meetings, interdepartmental reviews, and leadership discussions; present project information and recommendations to the Director of Public Works, Town Manager, Finance Committee, Select Board, and other boards or committees as assigned.
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Coordinate procurement and contract administration activities, including consultant selection support, bid documentation, record keeping, payment review, schedule monitoring, and project reporting in accordance with applicable laws and procedures.
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Research funding opportunities and assist with grant applications, reporting requirements, reimbursements, and related compliance tasks.
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Assist in developing systems, procedures, and policies that improve long-range capital planning, sustainability, resilience, asset stewardship, and data-informed decision making.
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Perform related duties as required.
SUPPLEMENTAL INFORMATION
PHYSICAL ELEMENTS
Moderate physical effort is required to conduct field visits to infrastructure assets, construction sites, and municipal facilities.
Duties require walking on uneven terrain and active work sites.
Work is performed both in and out of doors, under varying weather conditions, with exposure to construction and field environments.
Most work is performed in a normal office setting.
Must attend evening meetings and perform occasional site visits outside normal business hours.
FLSA Status: Exempt
Standard Work Week: 36.25 hours per week
