Job Overview
We are seeking a dependable, detail-oriented Construction Office Assistant & Job Cost Clerk to join our regional contracting team in Sacramento. This role serves as the central hub of our office operations, balancing front-desk administrative duties with foundational project accounting support. The ideal candidate will manage incoming communications, execute high-accuracy data entry, and assist project managers with entry-level job costing. This is an excellent opportunity for an administrative professional looking to expand their career within the stable and dynamic construction sector.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and time keeping software.
- Organize and coordinate office management tasks such as filing, document processing, and calendar management for team members and executives
- Provide excellent customer service by responding promptly to client inquiries via phone or email, ensuring clear communication and support
- Assist with clerical tasks including word processing, preparing reports, maintaining office supplies, and supporting general administrative functions
- Support personal assistant duties such as scheduling appointments, managing calendars, and coordinating meetings to optimize productivity
- Ensure all office procedures adhere to organizational standards for efficiency and confidentiality
Qualifications
- Proven experience in office management or administrative roles with a strong background in clerical support and customer service
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and productivity software
- Technical proficiency with computer literacy skills including data entry, file management, and office equipment operation
- Experience using QuickBooks or similar accounting software is preferred but not mandatory
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Strong communication skills in both English and bilingual capabilities are highly desirable
- Demonstrated ability to handle multi-line phone systems, manage calendars, and perform time management efficiently
- Prior experience in front desk duties or as a personal assistant is advantageous
Join us to be part of a vibrant team dedicated to excellence! We value proactive individuals who bring energy, professionalism, and a positive attitude to every task. This role is paid — offering meaningful work that makes a real difference every day.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Paid time off
Work Location: Hybrid remote in Rancho Cordova, CA 95742
