Full time Administrative Assistant - Job Description:
Reports to - Office Manager
Summary of Position:
Booking Dinner and Show reservations for restaurant / night club. Handle a wide range of important administrative and office support activities for multiple supervisors. Duties include answering and fielding telephone calls emails, receiving and directing visitors, ordering, maintaining and inventorying of office supplies, organization and distribution of mail, organization of office and files.
Duties & Responsibilities:
- Answer, forward and respond to phone/e-mail/mail messages.
- Booking dinner and show reservations, assist booking group events through Open Table.
- Assist management with business needs.
- Receive and assist customers, applicants, vendors, employees.
- Receive and distribute mail and other correspondences.
- Maintain organization of office, supplies, hard and electronic files.
- Arrange for the repair and maintenance of office equipment.
- Receive and upload weekly staff schedules.
- Set up and coordinate meetings and conferences.
- Distribute and receive completed employment applications.
- Support staff in assigned project based work.
- Prepare responses to correspondence containing routine inquiries.
- Create and modify word and excel documents.
- Create floor plan along with Management.
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
- Arrange and coordinate schedule and travel needs.
- Arrange for the repair and maintenance of office equipment.
- Work closely with other Assistants and Executives to ensure proper assignments and tasks get completed in a timely and thorough manner.
- Other duties as necessary.
Qualifications:
- Excellent communication skills with the ability to read, write, and understand English. (Bilingual Spanish a plus).
- Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and fax machines.
- Must be proficient in word, excel, outlook, Open Table.
- 3+ years administrative experience preferably in Hospitality.
- Excellent people skills.
- High school degree or higher.
Job Type: Full-time
Pay: From $19.50 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Application Question(s):
- Available to work evening shifts until 9pm and weekends
Experience:
- OpenTable: 1 year (Preferred)
- Office Administration: 3 years (Preferred)
- Hospitality: 1 year (Preferred)
Language:
- English and Spanish (Preferred)
Shift availability:
Ability to Commute:
- Miami Beach, FL 33139 (Required)
Ability to Relocate:
- Miami Beach, FL 33139: Relocate before starting work (Required)
Work Location: In person
