JOB PURPOSE:
The People Services Coordinator is responsible for providing high-level administrative support, managing daily office operations, and assisting with Human Resources initiatives. This role blends executive support (80%) with office management responsibilities (20%), ensuring seamless coordination of the SVP, People & Cultures priorities while maintaining an efficient and welcoming office environment.
Key Responsibilities
Assistant Support (SVP, People & Culture) – ~80%
- Manage and maintain the SVP’s calendar, including scheduling meetings, prioritizing commitments, and resolving conflicts
- Coordinate and arrange travel, including flights, accommodations, and transportation
- Prepare meeting materials, agendas, and presentations; take notes and track follow-ups as needed
- Serve as a primary point of contact for internal and external stakeholders on behalf of the SVP
- Assist with special projects, research, and reporting as directed
- Maintain confidentiality and exercise discretion with sensitive information
Anticipate needs and proactively manage administrative tasks to support executive efficiency
-
Office Management – ~20%
- Oversee daily office operations to ensure a smooth and efficient work environment
- Coordinate office vendors, supplies, and general workplace needs
- Support and/or supervise reception area
- Assist in planning and coordinating office events, meetings, and company functions
Maintain a professional and welcoming office experience for employees and visitors
-
HR Support & Projects
- Provide general support to the HR team as needed across functions
- Help maintain documentation, reports, and HR-related trackers
- Support special HR projects and ad hoc assignments aligned with departmental priorities
