Job Description: Account Payable Specialist
Classification: Full-Time, Exempt
Salary Range: Salary information upon request
Schedule: M-F 7:00am to 4:00pm and/or vary on business needs.
Reports To: Accounting Supervisor
Reporting Location: 1130 O’Brien Dr. Menlo Park CA 94025
Summary: Perform multiple accounting tasks to support the accounting team. Work cooperatively with Operations Branch Administration and Corporate Administration to ensure that work is completed promptly and accurately.
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Develop and Maintain a Strong Team
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Gachina Customer Service Standards
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Gachina Quality Standards
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Audit Aspire purchase receipts.
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Receive and review overhead/Corporate departments' purchase orders.
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Verify invoices and assign expense accounts.
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Follow up on missing purchase orders for the vendor bills.
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Process vendor payments (ACH/checks/online payment).
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Vendor account statements reconciliation.
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Cost allocation reporting for Fueling and Wireless Vendors.
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Manage corporate credit cards for authorized users.
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Perform accounting-related tasks as assigned.
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Purchase Order
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Review and receive purchase orders.
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Review and Approve employee expense/reimbursement.
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Monitoring PO and Employee Expense record
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Train and partner with operations and corporate administration teams to ensure all processes and procedures are followed.
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Review records for accuracy of expense accounts assignment (Branch/Department/Service)
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Process vendor payments via ACH/Checks/Online payment on schedule.
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Reconcile monthly vendor statements.
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Resolve discrepancies on invoices and statements.
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File and maintain paid vendor bills.
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Vendor Management includes setting up new vendors and maintaining vendors' W9 forms.
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Setup Expense Categories
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Monthly bank statement reconciliation
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GL accounts reconciliation
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Year-end 1099 forms preparation and filing
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Support month-end close
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Support and work closely with the operations, corporate departments, and others to accomplish all accounting functions promptly and accurately.
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Computer experience: Proficient in Microsoft Office Excel, Word, and Outlook
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Ability to manage a large volume of transactions with accuracy.
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Strong customer service
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Verbal and written communications
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A degree in accounting three years of experience is preferred.
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Internal and external Customer Interaction
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Professional demeanor and appearance
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Responsive, flexible, positive attitude, initiative, and collaborates with the team.
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Strong problem resolution, prioritize work, and exercise discretion.
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Productive with efficient use of workday and management of workload
Required:
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Accomplished verbal, written and reading comprehension.
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Familiarity and/or proficiency with Telephone/Voicemail Technology and computers – iPhone OS, business management software, MS Office (PowerPoint, Outlook, Excel, Word, Teams)
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Ability to develop strong employee relationships, responsive and receptive to employee and management requests.
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Organized and self-motivated – schedule work, meet deadlines and associated follow ups.
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Lead by example - positive attitude, initiative, team oriented, and strong role model
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Communicate priorities, follow-up to ensure quality and hold team members accountable.
Physical Requirements:
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Regularly required to use hands and fingers to handle, feel and operate computer, phone, and other tools as needed.
Additional Compensation:
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Medical, Dental, Vision, & Life Insurance
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401k Plan & Employer Match
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Paid Time Off
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Gift Time Off
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8 Paid Holidays
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Appreciation & Development Programs
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Team Events
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iPhone & Laptop for Business Purposes
