Position Summary
Hydra Host is seeking a highly organized, detail-oriented Paralegal / Legal Assistant to support our growing global legal and corporate functions. This role will assist with corporate governance, commercial contracts, compliance initiatives, employment matters, intellectual property, and legal operations across the United States and international entities, including Singapore.
The ideal candidate is proactive, thrives in a fast-paced startup environment, and enjoys building legal processes from the ground up while working closely with executive leadership, HR, Finance, Sales, and Operations.
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Key Responsibilities
Corporate Governance
- Maintain corporate records, minute books, and entity documentation.
- Prepare board resolutions, written consents, and corporate filings.
- Coordinate annual corporate compliance requirements across multiple jurisdictions.
- Assist with entity formation and ongoing corporate maintenance.
Commercial Contracts
- Draft, review, and manage NDAs, MSAs, SOWs, purchase agreements, vendor contracts, and customer agreements.
- Track contract lifecycle from creation through execution and renewal.
- Maintain contract repository and ensure version control.
- Coordinate contract approvals across internal stakeholders.
Legal Operations
- Organize legal files and document management systems.
- Track legal deadlines, renewals, regulatory filings, and action items.
- Manage outside counsel invoices and legal budgets.
- Conduct legal research on corporate, employment, and commercial matters.
Compliance & Employment Support
- Assist with employment agreements, offer letters, confidentiality agreements, and restrictive covenant documentation.
- Support global employment compliance initiatives.
- Coordinate background check documentation and compliance records.
- Assist with policy creation and document updates.
Intellectual Property
- Maintain trademark and intellectual property records.
- Coordinate patent and trademark filings with outside counsel.
- Track renewal dates and filing deadlines.
Regulatory & Corporate Compliance
- Assist with corporate registrations and annual filings.
- Support trade compliance and regulatory documentation.
- Help prepare responses for audits and due diligence requests.
- Maintain compliance calendars.
Cross-Functional Support
- Partner with HR on employment-related legal matters.
- Support Finance during fundraising, banking, and corporate transactions.
- Assist Sales Operations with customer contract administration.
- Coordinate legal documentation for strategic partnerships and vendors.
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Required Qualifications
- Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business, or related field.
- Paralegal Certificate preferred.
- 4+ years of paralegal or legal assistant experience in a corporate legal department or law firm.
- Experience supporting commercial contracts and corporate governance.
- Excellent written and verbal communication skills.
- Strong organizational and document management skills.
- Ability to manage multiple priorities while meeting deadlines.
- High level of discretion with confidential information.
- Advanced proficiency in Microsoft Office and Google Workspace.
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Preferred Qualifications
- Experience supporting startup or high-growth technology companies.
- Experience with global legal operations.
- Familiarity with U.S. corporate law and international entities.
- Experience working with employment law documentation.
- Knowledge of corporate governance best practices.
- Experience with contract lifecycle management
