Job Summary
We are seeking a proactive and organized Office Assistant / Administrative Support professional to join our dynamic team. This role is vital in ensuring smooth daily operations by managing front desk responsibilities, handling phone communications, and processing paperwork efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent organizational skills to support office management, customer service, and administrative functions. This paid position offers an engaging environment where you can develop your skills while contributing to a well-functioning office.
Duties
- Answer multi-line phone systems promptly and professionally, providing exceptional customer support and directing calls appropriately
- Greet visitors at the front desk with friendly and courteous service, maintaining a welcoming atmosphere
- Manage incoming and outgoing paperwork, including filing, data entry, and document proofreading to ensure accuracy and organization
- Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, scheduling, and communication tasks
- Maintain organized filing systems both physically and digitally to ensure easy retrieval of documents
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping
- Support office management activities such as calendar management, appointment scheduling, and supply inventory control
- Provide clerical support including typing reports, proofreading correspondence, and updating databases as needed
- Demonstrate excellent phone etiquette when handling inquiries or customer support calls in a bilingual environment if applicable
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite and Google Workspace applications
- Experience with QuickBooks for bookkeeping and financial record management
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional phone etiquette skills with experience managing multi-line phone systems
- Bilingual abilities are a plus to serve diverse clients and team members effectively
- Proven clerical experience supporting office operations and administrative functions
- Strong time management skills to prioritize tasks efficiently throughout the day
- Attention to detail for proofreading documents and data entry accuracy
- Customer service orientation with the ability to handle inquiries professionally and courteously
- Familiarity with office management practices including calendar management, filing systems, and office supplies oversight
This position is an excellent opportunity for motivated individuals seeking to grow their administrative expertise in a supportive environment. We value energetic team players who are eager to contribute their skills while gaining valuable experience in office administration.
Pay: $20.00 - $21.00 per hour
Work Location: Hybrid remote in Prospect, CT
