Job Summary
We are seeking a dynamic and highly organized Event Meeting Manager to lead the planning, coordination, and execution of a wide range of events and meetings. In this role, you will be the driving force behind creating memorable experiences for clients and attendees while ensuring seamless operations from start to finish. Your expertise in event marketing, budget management, and client communication will be essential to delivering exceptional events that align with organizational goals. If you thrive in fast-paced environments, possess excellent negotiation skills, and have a passion for hospitality and event management, this opportunity is perfect for you!
Responsibilities
- Develop comprehensive event plans, including timelines, budgets, vendor negotiations, and logistics coordination to ensure successful execution.
- Manage all aspects of event marketing campaigns to promote events effectively and maximize attendance.
- Oversee vendor relationships, negotiate contracts, and coordinate catering, venue arrangements, audiovisual needs, and other services.
- Lead the entire event lifecycle—from initial planning through on-site management and post-event evaluation—ensuring all details are executed flawlessly.
- Utilize event management software and CRM systems to track attendee information, manage registrations, and analyze event performance metrics.
- Collaborate with internal teams such as marketing, sales, and hospitality to align event objectives with organizational strategies.
- Supervise team members involved in event setup, guest services, and logistical support to foster a collaborative working environment.
- Maintain strict control over managing event budgets by monitoring expenses, optimizing resource allocation, and upselling additional services when appropriate.
- Ensure exceptional customer service by addressing client needs promptly and providing personalized solutions that enhance guest experiences.
- Implement effective time management practices to meet deadlines while managing multiple events simultaneously.
Qualifications
- Proven experience in event planning or events management within the hospitality industry or related fields such as hotel or restaurant operations.
- Strong negotiation skills with a track record of securing favorable contracts and vendor agreements.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with experience using event management software and CRM systems.
- Excellent communication skills—both verbal and written—to liaise effectively with clients, vendors, and team members.
- Demonstrated ability to manage budgets meticulously while identifying opportunities for upselling additional services or upgrades.
- Exceptional organizational skills with keen attention to detail in managing complex logistics for multiple events.
- Leadership qualities necessary for supervising teams and coordinating cross-departmental efforts seamlessly.
- Knowledge of banquet operations, catering processes, hotel event spaces, and restaurant environments is highly desirable.
- Experience with contracts negotiation, fundraising activities (if applicable), guest services excellence, and managing large-scale events is preferred.
Join us as an Event Meeting Manager to craft unforgettable experiences that leave lasting impressions! Your expertise will elevate our events’ success while providing rewarding opportunities for professional growth in a vibrant hospitality-focused environment!
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
