Personal Assistant / Family & Business Operations Coordinator
I am looking for a highly organized, reliable, and proactive Personal Assistant to help bring structure and calm to my daily life. This role focuses on supporting two main areas: my daughter’s care and household organization, and my own professional work and responsibilities. I need someone who is detail-oriented, dependable, and able to help create simple systems that make complex situations more manageable.
1. My Daughter’s Life & Care Organization
● Help organize and keep track of my daughter’s daily care and household needs (she has a serious neck injury)
● Coordinate caregivers and help manage schedules and communication
● Create simple schedules, checklists, and written instructions for caregivers
● Track appointments, tasks, and important follow-ups
● Help ensure important details and responsibilities are not missed
● Help with organization and tracking of Medicaid opportunities, applications, and related information
● Support communication between everyone involved in her care
● Organize documents, records, and important information
● Assist with researching services, resources, or support when needed
● Help identify issues and suggest practical improvements
● Bring structure and consistency to a busy and changing environment
2. My Personal & Professional Organization
● Assist with managing acting studio students, including scheduling, communication, and organization
● Help coordinate classes, lessons, registrations, and student information
● Track payments, attendance, and studio records in an organized system
● Support communication with students and parents as needed
● Help organize teaching materials, class plans, and studio events
● Assist with basic social media support, including organizing content ideas, scheduling posts, and maintaining consistency
● Help plan and structure marketing and outreach efforts in a simple, manageable way
● Support day-to-day administrative tasks related to the studio
● Help identify ways to improve organization, efficiency, and communication within the studio
Pay: $28.00 per hour
Work Location: Hybrid remote in New York, NY 10021
