PRIMARY FUNCTION:
Assist with the day-to-day function of employee administrative management and other administrative duties related to Organizational finances and facilities. This includes screening, onboarding, receiving and filing receipts, accounts payable, accounts receivable and scheduling and tracking facility and vehicle maintenance.
KEY ROLES (Essential Job Responsibilities)
*Must be detailed oriented*
Resource Management
1. Assists employees with completing pre and new hire paperwork.
2. Submits all new hire information to the appropriate government agencies and other entities and tracks results in compliance with company policy and employment laws.
3. Submits background checks for all employees and volunteers and tracks results in compliance with company policy.
4. Maintains master files on all employees ensuring completeness of information and file security.
Finance
- Prepares weekly deposits for CEO.
- Prints and files all credit card account receivables.
- Setups reoccurring credit card payments.
- Tracks donor pledges.
- Prepares and sends annual tax documents to employees, donors and parents.
Supply Management
- Maintains office supplies and equipment.
- Orders office and cleaning supplies for all sites, monthly.
- Schedules service for office equipment as needed.
- Places Boys & Girls Club clothing orders quarterly.
- Maintains records of staff utilizing organizational laptops, hotspots and cell phones.
Facility & Vehicle Management
- Maintains and tracks facility and vehicle keys.
- Schedules services and inspections for each facility and facility systems.
- Ensures each site has emergency bags.
- Tracks and schedules services for organizational vehicles.
- Maintains a list of authorized drivers.
- Updates and files vehicle usage forms.
Additional responsibilities
- Participates in BGCA monthly HR calls.
- Proofreads materials for accuracy.
- Must attend bi-weekly operational meetings.
Qualifications
- Computer skills
- Office experience
- Clerical experience
- Customer service
- Administrative experience
- Phone etiquette
- Organizational skills
- Typing
- Proficiency in Microsoft Office
- Data entry experience
- Strong time management skills
- Ability to handle multiple tasks efficiently
- Excellent communication skills
- QuickBooks knowledge is an advantage
Job Types: Full-time, Part-time
Pay: From $16.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Are you 21 years of age or older?
- Do you have a valid driver's license?
Ability to Relocate:
- Huntington, IN 46750: Relocate before starting work (Required)
Work Location: In person
