Description:
One Health is seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the day-to-day operations of our Naperville office. This individual will ensure the office runs efficiently, provides administrative support to the executive team, and creates a professional, welcoming environment for employees and visitors. The ideal candidate is resourceful, takes initiative, and thrives in a fast-paced environment.
Responsibilities
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Coordinate calendars, meetings, and travel arrangements for members of the executive team.
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Schedule meetings and reserve conference rooms.
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Prepare meeting spaces, including technology setup and refreshments as needed.
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Assist with special projects and administrative tasks for leadership.
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Manage confidential information with discretion.
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Maintain a clean, organized, and professional office environment.
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Ensure office kitchens, break rooms, and common areas remain stocked and presentable.
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Order, receive, and maintain inventory of office supplies, kitchen supplies, and equipment.
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Coordinate office maintenance requests and communicate with building management and vendors.
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Serve as the primary point of contact for office-related vendors and service providers.
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Assist with onboarding logistics for new employees, including workspace setup, office access, and welcome materials.
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Receive, sort, and distribute incoming mail.
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Process outgoing mail and packages.
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Manage all FedEx, UPS, USPS, and courier shipments.
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Track deliveries and resolve shipping issues when necessary.
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Support Human Resources with administrative tasks as needed.
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Recommend and implement process improvements to enhance office efficiency.
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Perform other administrative duties as assigned.
Requirements:
Qualifications
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3–5 years of experience as an Office Manager, Executive Assistant, or in a similar office administration role.
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Excellent organizational and time management skills with the ability to prioritize multiple tasks.
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Strong verbal and written communication skills.
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Exceptional attention to detail and problem-solving abilities.
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Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
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Experience coordinating travel and executive calendars.
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Experience managing office vendors, supplies, and facilities.
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Ability to work independently while maintaining a high level of professionalism.
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Comfortable handling confidential information with discretion.
