Join a well-funded startup in Lakeland, FL that is building a next-generation regulatory track-and-trace platform for highly regulated supply chains. Our founders previously developed a market-leading compliance solution and are now creating the next evolution of that technology.
We are seeking a highly organized, proactive, and resourceful Executive Assistant / Office Manager to support our growing team. Reporting directly to the CEO and CTO, you will serve as a trusted partner by providing high-level executive support while overseeing the day-to-day operations of our Lakeland office.
This newly created position offers the opportunity to make a meaningful impact within a fast-growing company. Responsibilities include managing executive calendars, coordinating travel, preparing for meetings and events, overseeing office operations, supporting company-wide initiatives, and helping create an organized, productive workplace. This is a fully onsite position based in Lakeland, FL, with no travel required.
Responsibilities:
- Manage complex calendars, appointments, and scheduling for the CEO and CTO.
- Coordinate domestic travel arrangements, itineraries, and expense reporting.
- Prepare meeting agendas, presentation materials, and logistics.
- Serve as a primary point of contact for internal and external communications.
- Oversee daily office operations, ensuring an efficient and professional work environment.
- Coordinate office meetings, employee events, and company functions.
- Maintain organized records, files, and confidential documents.
- Manage office supplies, inventory, and vendor relationships.
- Assist with special projects and provide administrative support across the organization as needed.
- Anticipate executive needs and proactively resolve scheduling and administrative challenges.
Qualifications:
- 5+ years of experience supporting senior executives and managing day-to-day office operations. Previous experience supporting C-level executives (CEO, CTO, President, or similar) strongly preferred.
- Experience in calendar management, travel coordination, meeting preparation/planning, and planning company events and executive functions.
- Expertise overseeing office operations, including vendor management, office supplies, facilities coordination, and general administrative functions.
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
- Self-motivated, proactive, and comfortable working in a fast-paced startup environment.
- Excellent organizational, time management, multitasking, and problem-solving skills.
- Associate's degree or higher preferred.
- Willingness to work onsite 5 days per week in Lakeland
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you comfortable working full-time onsite in Lakeland?
- Please describe your Executive Assistant experience, including the number of years you've supported senior executives (Director level or above). Include the executive level(s) you supported and your responsibilities, such as calendar management, travel coordination, meeting preparation, expense reporting, event planning, project coordination, and communication with internal and external stakeholders.
- Describe your office management experience. What were your primary responsibilities, and approximately how many employees did you support?
Education:
Experience:
- Executive administrative support: 3 years (Required)
Ability to Commute:
- Lakeland, FL 33801 (Required)
Work Location: In person
