Administrative Responsibilities:
1. Serve as the executive assistant to the APUE/Dean of the PHC, including managing the Associate Provost’s short and long-term schedule, travel arrangements, preparation for meetings, and other needs.
2. Manage daily operations of the APUE offices, performing a wide range of complex and confidential administrative tasks efficiently.
3. Communicate effectively with faculty, staff, and students to optimize department and office operations, ensuring deadlines are met and tasks are completed.
4. Manage and create workflows for staff searches, appointments/reappointments, adjunct faculty appointments/reappointments, and student hires.
5. Prepare and submit financial paperwork, including university and Tech Fund check requests, budget transfers, budget modifications, deposits, payroll reallocations, student travel, and expenditure reallocations, working with the budget or financial manager as needed.
6. Utilize financial systems (BANNER, WebFocus, Perceptive Content, and ASPIRE) to track, access, or report department financial and administrative data, in coordination with the budget or financial manager.
7. Analyze, monitor, and communicate policies and procedures.
8. Assist in the planning and organization of APUE functions, such as advisory board meetings, retreats, receptions, and other events.
9. Coordinate curriculum changes for the annual binder process.
10. Coordinate course scheduling, grading deadlines, and instructor verification processes for fall, spring, and summer semesters.
11. Manage and create a workflow for staff appointments, adjunct faculty appointments, and yearly reviews.
12. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in university continuous improvement initiatives.
13. Apply safety-related knowledge, skills, and practices to everyday work.
Event Coordination:
14. Lead event logistics, including catering, budgeting, room reservations, equipment, supplies, and event-day support for all area functions, retreats, receptions, meetings, and social gatherings.
15. Collaborate with various university departments in planning and executing large-scale events such as open houses, showcases, sponsor visits, and other APUE events.
16. Coordinate student organization meetings, advisory board sessions, and program information sessions.
17. Other duties as assigned.
Data, Assessment & Reporting
18. With department leadership, identify and prepare routine and ad hoc reports that support the operation and reporting needs of the APUE units, such as recruitment and retention, strategic planning, and assessment/accreditation. Assist with creating, organizing, and updating student files, listservs, and student coding in Banweb.
19. Design and maintain spreadsheets and databases for programming, assessment, and accreditation data in coordination with the assessment manager.
20. Ensure accuracy, integrity, and consistency of data across systems.
21. Develop and maintain organized storage systems for area reports and supporting documentation. 22. Assist with dashboards and annual reporting, including enrollment, sponsorship, project, and other program metrics.
23. Assist faculty and staff with the utilization of assessment tools and resources.
