JOB
Title: Associate Director (Procurement Manager)Position Number: 0080088Hiring Unit: VP for Administration, Office of Procurement ManagementLocation: Manoa CampusDate Posted: May 19, 2026Closing Date: June 3, 2026; 11:59PM HSTBand: CSalary: salary schedules and placement informationAdditional Salary Information: PBC, minimum $6,625/mo. ($6,876/mo. eff. 7/01/2026)Funding: GeneralFull Time/Part Time: Full-timeTemporary/Permanent: PermanentDuties and Responsibilities*Serves as the Systemwide subject matter expert for complex and unique procurement requests and University procurement related policies and procedures, with a primary focus on goods and services procurements and assistance with construction related requests.*Assists in the management, direction and coordination of systemwide procurement. Formulates and assists in the formulation of University policies and procedures relating to procurement. *Supervises and reviews the work of professional, technical personnel and provide guidance on purchasing and P-card issues.* Prepares and reviews highly complex procurement requests which include major purchase requisitions, invitations for bids, requests for proposals and other procurement actions, including emergency, sole source, and exempt procurements for compliance with applicable policies and procedures.*Confers with the Director and seeks legal advice to formulate effective recommendations to resolve major areas of uncertainty or interpretation relating to procurement policies, state and federal laws. *Prepares and supervises drafting of contracts and other purchasing documents to insure compliance with legal requirements. *Reviews bid protests submitted by vendors, drafts protest decisions, and coordinates legal review by the University General Counsel Office if applicable. .*Prepares and supervises drafting of contractual documents granting concessions on University real property. *Advises, interprets, and/or makes decisions and/or recommendations to senior-level administrators/managers, and staff on procurement requests to ensure consistency and legality of action and compliance with established policies, procedures, and laws.*Develops and conducts periodic training of fiscal officers and other University personnel regarding State laws and University policies and procedures governing procurement. Performs special tasks in various areas, e.g., preparation of studies & recommendations to accomplish specified management objectives, development of policies & procedures relating to procurement, records management, & other functional responsibilities. Assists with the development, implementation, and maintenance of electronic systems pertaining to financial management and procurement. Coordinates with other University offices in the implementation of such systems*Serves as the liaison with Federal, State, Internal, and other auditors. Responds to all audit inquiries and prepares responses to audit findings.Performs other duties as assigned. * Denotes Essential FunctionsMinimum QualificationsPossession of a baccalaureate degree in Economics, Business or Public Administration, Law, Logistics and Supply Chain Management, Accounting or related field and 6 years of progressively responsible professional experience with responsibilities for large scale procurement involving development of terms, conditions and technical specifications in the drafting of purchasing agreements; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Advancedandcomprehensiveknowledgeandunderstandingofawiderangeofdevelopingandemergingconcepts,principlesand methodologies of the assigned area of large-scale procurement of goods and services.Comprehensiveknowledgeandunderstandingofawiderangeofprinciples,theories,federalandstate laws and systems associated with large-scale procurement of goods and services.Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer and apply word processing, spreadsheet, presentation and database software applications.For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Desirable QualificationsAdministrative experience in a college or university, a governmental agency or a large private organization with specialization in procurement.Knowledge of the University's organizational structure, policies and procedures.To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. Official transcripts will be required if selected to fill the position.Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: System Office of Human Resources,
[email protected]
EXAMPLE OF DUTIES
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
