Position Summary
The Office Clerk is responsible for providing administrative and accounting support related to accounts payable, accounts receivable, invoice processing, recordkeeping, and cycle count activities. This position works closely with vendors, customers, production personnel, and management to ensure accurate financial records and timely processing of transactions. The ideal candidate will have experience with SAP, Medius and Ariba systems and a basic understanding of raw materials and inventory processes within a manufacturing environment.
Essential Duties and Responsibilities
Accounts Payable
- Review, verify, and process vendor invoices using Medius and SAP.
- Match invoices to purchase orders and receiving documents using Ariba and SAP.
- Investigate and resolve invoice discrepancies.
- Maintain vendor files and records.
- Ensure timely payment of approved invoices.
- Communicate with vendors regarding payment status and account inquiries.
· Monitor outstanding balances and follow up on overdue accounts.
Recordkeeping and Administrative Support
- Maintain accurate accounting and office records.
- File invoices, purchase orders, receiving documents, and other business records.
- Scan and electronically archive documents.
- Assist with data entry and preparation of reports.
- Maintain confidentiality of financial and company information.
Inventory and Cycle Counts
- Assist with cycle count activities and inventory verification.
- Research and resolve inventory discrepancies.
- Support inventory record accuracy within SAP.
- Maintain records related to raw materials, finished goods, and inventory transactions.
- Work with warehouse and production personnel to ensure inventory accuracy.
General Office Responsibilities
- Answer phones and respond to inquiries.
- Order and maintain office supplies.
- Assist with special projects and other duties as assigned.
- Support accounting, purchasing, and other departments as needed.
Qualifications
Education
- High School Diploma or GED required.
- Associate degree in Accounting, Business Administration, or related field preferred.
Experience
- Minimum of 2 years of office, accounting, or bookkeeping experience preferred.
- Experience with Accounts Payable and Accounts Receivable processes.
- Experience with SAP and/or Medius preferred.
- Manufacturing or industrial environment experience preferred.
Knowledge, Skills, and Abilities
- Working knowledge of accounting principles and practices.
- Understanding of inventory control and raw material tracking.
- Strong attention to detail and accuracy.
- Excellent organizational and recordkeeping skills.
- Proficiency in Microsoft Office, especially Excel and Outlook.
- Strong communication and customer service skills.
- Ability to manage multiple priorities and meet deadlines.
- Ability to work independently and as part of a team.
Physical Requirements
- Ability to sit for extended periods while working on a computer.
- Ability to occasionally lift and carry up to 20 pounds.
- Ability to move throughout the office and warehouse areas as needed.
Key Competencies
- Attention to Detail
- Organization
- Accountability
- Problem Solving
- Communication
- Customer Service
- Confidentiality
- Teamwork
- Time Management
Pay: $22.01 per hour
Expected hours: No less than 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
