SUMMARY: Under the authority of and within the policies set by the Associated Students, Inc. (ASI) Board of Directors, and in compliance with all applicable federal, state and local laws as well as the policies and regulations of the California State University system and the campus, the Executive Director is the top executive professional position responsible for the administrative, fiscal and programmatic operations of Associated Students. The Executive Director reports directly to the ASI Board of Directors and works closely with the University President or designee to ensure that ASI effectively fulfills its role as an auxiliary organization and maintains a collaborative relationship with the University. This position directly reports to the Board of Directors and is responsible for supporting its members in carrying out both their corporate and student government responsibilities, including the implementation of their Board approved priorities, policies, and budget. The Executive Director assumes full responsibility for the leadership and oversight of the entire organization.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Serve as primary advisor to the Board of Directors by ensuring compliance with Federal, State, University, and organizational regulations. Assist the Board in planning, developing, and implementing their annual priorities; and present annual departmental strategic priorities for board review and approval. Provide and promote leadership development opportunities for the Board. Facilitate the relationship between the Board and the staff and deliver regular organizational updates to the ASI President. Ensure the provision of proper administrative and operational support to the ASI President and executive officers to effectively carry out their roles and responsibilities.
- Direct staff on program and fiscal matters, including compliance with ASI, campus and CSU policies and procedures as well as applicable state and federal regulations. Ensure that ASI’s financial and legal interests are safeguarded.
- Direct the recruitment, selection, training, supervision, and evaluation of all full-time employees. Authorize hiring and termination of all full-time staff. Exercise direct supervision of all department directors including day-to-day ASI operational supervision of the Director of Finance and Administration. Provide leadership, direction and guidance to ASI management and staff members throughout the year.
- Provide programmatic oversight by coordinating, developing, and implementing new policy and procedure with Department Directors’ input and Board of Directors’ approval. Per ASI Operating Rules, ensure each Department presents a strategic plan to the Board with semesterly follow-up reports meeting all established deadlines.
- Assist and advise, with the Director of Finance and Administration, the Finance and Budget Committee in the development of the annual corporate budget. This includes preparation of future budgets, monitoring the current budget, meeting established goals and deadlines, and advising the Committee and the Board of budget related issues. Ensure that the budget is presented to the University for President’s approval and is fully implemented as approved.
- Provide oversight for assessment and continuing improvements relating to ASI programs and services and preparation of the ASI Annual Report.
- Provide, with the Director of Business and Administration, oversight on the administration of all funds held by ASI for others, i.e. Instructionally Related Activities (IRA) fund, as contracted to ASI by the University, trust funds for registered student clubs and organizations as delegated to ASI by the University, and State Hornet (student newspaper) fund per ASI-State Hornet Memorandum of Understanding.
- Act as the authorized agent to negotiate, sign and implement all contracts for the organization as authorized by the Board. This means ensuring that all contractual obligations are met including appropriate levels of insurance, timely payment and other terms.
- Serve as an advisory, non-voting member of the ASI Board of Directors and on other ASI standing committees as prescribed in the ASI Operating Rules and/or appoint designees, as needed.
- Serve as primary liaison with the University and the community. May serve on campus committees as well as associations at the System wide and higher education levels, ensuring that
- Develop strong, positive working relationship with Student Affairs in particular, which includes participation in leadership staff meetings.
- Perform other duties relating to the overall mission of ASI and at the direction of the ASI Board.
CORE COMPETENCIES
- Ability to communicate clearly and concisely, both orally and in writing, including ability to compile, prepare, write and review reports
- Ability to formulate and/or revise policies and procedures
- Strong analytical and problem solving skills
- Strong organizational and management abilities and ability to oversee projects and manage multiple priorities
- Ability to achieve assigned objectives, within budget and within the desired time frame
- Ability to work with shifting deadlines and work priorities
- Excellent interpersonal skills to establish and maintain effective working relationships with diverse internal and external constituents
- Ability to mentor, motivate, and work closely with students
- Excellent customer service skills
- Ability to operate an office work station, utilizing word processing, spreadsheet and other software currently in use
MINIMUM QUALIFICATIONS
- Master’s degree in student services, student personnel, higher education, business administration or related field
- Five (5) or more years of progressively responsible management experience that demonstrates broad and extensive experience in business functions and operations, preferably in a college or university environment involving student activities and auxiliary (non-profit) organizations
- Demonstrated knowledge of the principles, practices and procedures of business administration, to include corporate strategic planning, organization and direction, fiscal planning and control, assessment and continuous improvement, computerized accounting and budget development and monitoring , personnel supervision, risk management, policy and program development and implementation, contract negotiation, development and administration and compliance with state and federal regulations; preferably includes ASI, University, and CSU regulations and reporting requirements
- Three (3) or more years of experience in a supervisory or management capacity, including supervising a diverse population
PREFERRED QUALIFICATIONS
- Experience as a director in a 501c3 corporation, working with a board of directors and other external stakeholders
- Experience with student governance, including knowledge of and commitment to the principles of student development
- Experience working in higher education, including knowledge of the role of student life programs and services in the education and support of students
- Experience managing state or federal grants
BACKGROUND CHECK
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Associated Students, Inc. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students, Inc. employees who apply for the position.
