Purpose:
The Office Administrator will act as a first point of contact for all guests/visitors using a concierge approach. The Human Resources Administrator is responsible for providing positive interactions for all people entering the facility, while supporting BioZyme’s daily operations, office administration, and executive support.
Accountabilities:
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Greet and assist visitors at the Stockyards location
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Play a key role in ensuring all visitors sign in and out using the guest system at the Stockyards location
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Notify VP of People and Human Resources of NDA’s needed
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Ensure all conference rooms of both St. Joe locations are clean, including the whiteboards, and stocked with drinks, snacks, and additional supplies
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Assist in the preparation of meetings - copying, scanning, stapling, etc.
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Collect and distribute all mail and/or packages that arrive at the front desk
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Assist in food deliveries and other errands, as requested
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Maintain an adequate inventory of office supplies for both St. Joseph locations
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Assess and lead the need for kitchen supplies and cleanliness, including refrigerator clean-up, weekly, and its related communication
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Assist with travel accommodations, including airport pickups and drop-offs, as needed
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Print the President & CEO's daily calendar; deliver to desk or delegate when OOO
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Ensure all printers are filled with paper, daily
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Submit expenses and purchase requests in accordance with the Spending Policy
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Effectively utilizes Asana to ensure timely completion of assigned tasks and collaboration with team members
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Manages the collection and filing of NDAs and/or mutual agreements for employees and visitors
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Assist with all Organizational Development training and engagement activities
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Own and manage companywide team meeting minute initiative, including the collection, organization and storing of team meeting minutes
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Assists with orientation needs, as requested
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Runs errands related to readiness, as requested
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Check mailbox daily and distribute mail as necessary
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Performs other duties as assigned
Required Education:
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A Bachelor’s degree or higher
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3-5 years of experience directly related to the duties and responsibilities specified
Required Skills:
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Problem Solving Skills, Strong Communication Skills, Planning & Organizational Skills
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Exemplary attention to detail, organizational, multi-tasking, problem solving, communication
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Ability to effectively work as a part of a team
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Uncompromising integrity
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Ability to respect and follow direction of superior
