Light Team Services and Light Team Suppliers are looking for a full-time Office Coordinator to help keep our office, projects, clients, field teams, vendors, and documentation organized and moving forward. We are not looking for someone to simply answer phones or sit at a desk. We are looking for someone organized, bilingual (English-Spanish), proactive, professional, and interested in building a long-term career with a growing South Florida company.
What You’ll Do
- Answer and route calls, emails, texts, WhatsApp messages, and walk-in inquiries.
- Help complete lead intake forms and gather client/project information, using CRM app.
- Track active projects and help maintain visibility on where each project stands.
- Help coordinate communication between ownership, office staff, field teams, vendors, subcontractors, and clients.
- Assist with scheduling, dispatch coordination, and client confirmations.
- Maintain organized project documentation in Jobber, Dropbox, and other company systems.
- Help track permits, inspections, materials, vendor orders, invoices, deposits, and outstanding balances.
- Follow up on pending items so projects do not sit idle.
- Communicate delays, missing information, or issues before they become bigger problems.
What We Are Looking For
Required:
- Bilingual in English and Spanish.
- Strong computer skills.
- Professional communication skills.
- Strong organization and attention to detail.
- Ability to manage multiple moving parts at once.
- Proactive attitude and willingness to follow up without being told every step.
- Interest in building a long-term career, not just collecting hours.
Strongly preferred:
- Construction, electrical, HVAC, signage, lighting, trade, or service-business office experience.
- Experience with scheduling, dispatch, permitting, or project coordination.
- Experience with CRM or field-service software such as Jobber.
- Experience with RingCentral or similar phone systems.
- Experience with Dropbox, Google Drive, Microsoft Office, Canva, or similar tools.
- Basic experience with AI tools or willingness to learn AI-assisted workflows.
You May Be a Great Fit If
- You are good at bringing structure to busy situations.
- You naturally follow up when something is pending.
- You take notes and document details.
- You do not like leaving loose ends.
- You communicate clearly.
- You enjoy helping a team run better.
- You want to grow into a larger role over time.
This Role Is Not a Good Fit If
- You wait to be told every next step.
- You spend the day on your phone.
- You are disorganized or careless with details.
- You do not communicate when something is pending.
- You make the same mistake repeatedly without improving.
- You are only looking for a temporary job.
- Growth Opportunity
- The right person may eventually grow into:
- Office Coordinator→ Senior Office Coordinator→ Operations Coordinator→ Operations Manager
- We are looking for someone who wants to help build something, not just fill a seat.
Pay: $22.00 - $26.00 per hour
Work Location: In person
