The Executive Assistant will assist the Integra Life Sciences (PrecisionQ) sales team with administrative support requests working with internal and external stakeholders. The Executive Assistant will assist with administrative tasks such as EVP calendar management, EVP travel coordination, Salesforce documentation and management, process improvement tasks and content editing/support for sales support documents. This is a fully in office position located in West Palm Beach, FL.
Complex calendar management across multiple time zones and stakeholders, including last-minute changes.
Coordinates external meetings, including live meetings at conferences, live meetings in corporate or client offices, and virtual meetings, as well as related internal prep meetings.
Meeting preparation and follow-up, including agendas, dialing details, prep materials, and post-meeting action items.
Domestic and internal travel coordination, including flights, hotels, ground transportation, and dining arrangements.
Expense report preparation and reconciliation, ensuring accuracy, compliance, and timely submission.
Gatekeeping and prioritization, ensuring EVP’s time is protected and focused on highest-value activities.
Real-time problem solving, handling schedule conflicts, travel disruptions, and urgent requests calmly and efficiently.
Ad hoc administrative and operational support as needed in a dynamic environment.
Obtain and maintain familiarity with common cancer types to understand customer needs.
Support inside sales functions including coordinating schedules and meetings with internal stakeholders such as Legal, HR, Finance, Operations, Analytics and Product Teams.
Maintain account contact information in Salesforce.
Provide weekly to monthly KPI reports and progression presentations to senior leadership.
Drive standardization and automation of current processes, meeting preparation and follow-up and documentation in Salesforce.com to improve effectiveness and efficiency.
Continually works to identify new opportunities to improve existing processes and to provide further insight into sales pipeline and forecast for senior sales leadership team.
Support the leadership to manage Salesforce and SharePoint documents and reporting.
Support creating and managing content for social media accounts.
