Company Overview
Brockie International is a leading provider of carpet cutting machinery to retailers worldwide. We are committed to delivering innovative, high-quality equipment that enhances our clients’ operations and drives their success.
Overview
We are seeking a detail-oriented and energetic Accounts Payable Clerk to join our finance team. In this vital role, you will manage the company’s accounts payable processes, ensure accurate and timely payments, and support our financial operations with precision and enthusiasm. Your expertise in accounting software, financial concepts, and compliance will help maintain the integrity of our financial records and support our company’s growth.
Responsibilities
· Process vendor invoices and purchase orders for multiple companies.
· Match invoices to purchase orders and obtain appropriate approvals.
· Code invoices to the correct general ledger accounts in the accounting system.
· Ensure intercompany accounts payable transactions are posted accurately.
· Reconcile corporate credit card statements.
· Reconcile vendor statements and resolve discrepancies promptly.
· Maintain organized and accurate accounts payable files and records.
· Work with department managers to resolve purchase order and invoice issues.
· Continuously improve accounts payable processes for efficiency and accuracy.
· Ensure company purchasing and payment policies are followed.
· Maintain vendor files, including W-9 forms, Certificates of Insurance (COIs), vendor agreements, and supporting documentation.
· Request, collect, verify, and track current W-9s from all vendors before payments are processed when required.
· Monitor vendor insurance expirations and proactively request updated Certificates of Insurance.
· Verify vendor insurance meets company requirements and notify management of any deficiencies.
· Maintain an organized vendor compliance database and provide documentation during audits or insurance reviews.
· Coordinate with purchasing and operations to ensure new vendors have completed all required onboarding documentation.
· Assist with year-end 1099 preparation by ensuring vendor information and W-9s are accurate.
· Provide support during financial audits and other accounting projects as needed.
· Perform other duties as assigned.
Requirements
- Proven experience in accounts payable, or bookeeping
- Strong knowledge of financial concepts such as debits & credits, journal entries, account reconciliation, and double-entry bookkeeping.
- Familiarity with accounting software including QuickBooks, and Sage.
- Excellent data entry skills with high accuracy; proficiency in 10 key typing is preferred.
- Ability to analyze financial data accurately and perform account analysis efficiently.
- Strong organizational skills with the ability to manage multiple tasks simultaneously in a fast-paced environment.
- Effective communication skills to collaborate across departments and resolve discrepancies swiftly.
Join us at Brockie International where your expertise will help keep our financial operations running smoothly while supporting our mission to provide top-tier carpet cutting machinery worldwide!
Pay: $18.00 - $19.50 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Accounts payable: 1 year (Required)
Work Location: In person
