Job Overview
Job Title: Administrative Assistant (QuickBooks Proficient)
Position Summary Seeking a detail-oriented Administrative Assistant to support office operations with a focus on accounts payable (A/P), accounts receivable (A/R), payroll, and creating and maintaining fleet reports.
Key Responsibilities
- Process A/P: enter invoices, verify approvals, schedule and issue payments, reconcile vendor statements.
- Manage A/R: generate and send invoices, post payments, follow up on overdue accounts, reconcile receivables.
- Run payroll: prepare payroll data, process payroll on schedule, calculate deductions, submit payroll taxes, maintain payroll records.
- Maintain accurate QuickBooks files: enter transactions and produce basic financial reports.
- General administrative support: manage email correspondence, coordinate office supplies, file and maintain records. Including personnel and vehicle files.
- Assist with month-end close, support audits, and prepare documentation for accountants as needed.
- Assist with Health and Safety Programs and software.
- Communicate with vendors, customers, and staff professionally.
Required Qualifications
- Proven experience in A/P, A/R, and payroll administration.
- Proficient in QuickBooks (Desktop) — strong working knowledge required.
- Solid understanding of basic accounting principles.
- Strong attention to detail, organizational skills, and ability to prioritize.
- Proficient with Excel and general office software.
- Excellent verbal and written communication skills.
- Ability to handle confidential information discreetly.
Compensation & Benefits
- Salary: $40,000–$60,000 (DOE).
- Benefits: health insurance, paid time off (PTO), 401(k) retirement plan.
- Flexible working hours
How to Apply: Submit resume and brief cover letter highlighting QuickBooks experience and relevant accounting tasks performed. Include availability and desired salary within the posted range.
Pay: $40,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
