Position Summary:
Top Workforce Solutions is seeking a polished and proactive Executive Assistant to support our client’s Chief Executive Officer at their Hollywood, FL headquarters. The client is a multi-site healthcare management company overseeing several skilled nursing facilities.
This fully in-office role requires a high level of professionalism, discretion, and the ability to operate effectively in a fast-paced, healthcare-focused environment.
Key Responsibilities:
Provide direct, high-level administrative support to the CEO
Manage complex calendars, schedule meetings, and coordinate with internal teams and external partners
Arrange and manage domestic travel plans, including detailed itineraries and logistics
Prepare, format, and edit executive-level reports, presentations, and internal communications
Track deadlines, priorities, and follow-up items to ensure timely execution
Maintain confidential records and filing systems with the utmost discretion
Support operational projects and administrative initiatives as needed
Help streamline and improve administrative workflows for greater efficiency
Required Qualifications:
Experience:
Education:
Technical Skills:
Proficient in Microsoft Excel
Strong working knowledge of Microsoft Office Suite (Word, Excel,PowerPoint, Outlook)
Experience with Click Up or similar project/task management platforms is a plus
Soft Skills:
Highly organized, detail-oriented, and capable of managing multiple priorities
Strong communication and interpersonal skills
Demonstrated ability to maintain confidentiality and exercise sound judgment
Professional demeanor with the ability to anticipate needs and work independently
Work Environment:
This is a fully on-site position based in Hollywood, FL
Remote or hybrid work is not available for this role
Must be comfortable working in a professional office environment supporting executive leadership in healthcare operations
