Location: 1111 Delafield Street, Waukesha WI 53188, United States Job Type: Days - 1st Shift Job ID: 112552
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FTE: 0.60
Schedule: Schedule will be 24 hours a week, Monday-Friday, 8:00am-4:30pm
No Weekends or Holidays.
Shift: Days - 1st Shift
Help keep surgical care moving smoothly behind the scenes. Join Moreland Surgery Center as an OR Scheduling Coordinator and play an important role in creating an accurate, efficient, and well-coordinated surgical schedule.
In this role, you will work closely with surgical teams, physicians, departments, and other partners to schedule procedures, maintain accurate patient information, and communicate changes that support a seamless experience for patients and care teams. Your attention to detail, organization, and ability to manage multiple priorities will directly support safe and efficient surgical operations.
Join a collaborative team where accuracy, communication, and service make a meaningful difference every day.
What You Will Do
The OR Scheduling Coordinator is responsible for accurately scheduling surgical procedures, maintaining patient and procedural information, and supporting the daily operations of surgical services at Moreland Surgery Center.
In this role, you will:
- Schedule surgical procedures in the appropriate computer systems, completing all required fields accurately and within established timeframes.
- Verify patient, procedure, provider, and scheduling information to help ensure an accurate and complete surgical schedule.
- Enter postoperative surgical data and patient charges into OR Manager, iCare, and other applicable systems.
- Review daily reports to confirm procedures, patient accounts, and charges have been entered correctly.
- Identify scheduling discrepancies, missing information, and potential conflicts and work with the appropriate teams to resolve them.
- Communicate schedule changes, cancellations, additions, and potential concerns to physicians, clinical teams, and other departments in a timely manner.
- Prepare and distribute the final surgical schedule to applicable departments and team members.
- Compile, review, and distribute scheduling reports used by surgical services and other areas of the organization.
- Maintain accurate scheduling records and documentation in accordance with departmental, regulatory, and organizational requirements.
- Collaborate with surgeons, physician offices, nursing teams, anesthesia, registration, and other partners to support efficient surgical operations.
- Protect patient confidentiality and handle sensitive information in accordance with privacy and security requirements.
- High school diploma or equivalent.
- Previous experience working in a surgical services, operating room, procedural scheduling, or related healthcare setting.
- Strong attention to detail and a high level of accuracy.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Effective verbal and written communication skills.
- Ability to work collaboratively with physicians, clinical staff, and other departments.
- Experience with surgical scheduling, electronic health records, or healthcare billing systems preferred.
- Experience with OR Manager, iCare, or similar systems preferred.
Why Join ProHealth Care:
We have nearly 5,000 dedicated clinical and non-clinical employees and physicians who work together every day to serve the health and well-being of our community. At ProHealth Care everyone contributes to the care our patients receive. And, everyone is treated with kindness and respect in our welcoming environment.
ProHealth Care is an equal opportunity employer and is committed to an inclusive work environment and values the perspectives of our people. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
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