Location
4255 NW Riverside St, Riverside, MO 64150
Work Hours
40 hours per week, Monday through Friday, 8:00 AM - 4:30 PM
Position Summary
We are seeking a highly organized and professional Office Administrator to manage daily office operations and provide exceptional administrative support. The ideal candidate will be detail-oriented, proactive, and capable of multitasking in a fast-paced environment. This role is critical to ensuring smooth office functionality and delivering excellent customer service to clients and visitors.
Key Responsibilities
- Answer Phones: Handle incoming calls professionally, direct inquiries to appropriate staff, and take detailed messages when necessary.
- Assist Clients: Greet and assist clients and visitors, addressing their inquiries and providing a welcoming experience.
- Support Management: Provide administrative support to management, including preparing documents, organizing files, and coordinating meetings.
- Schedule Clients: Manage appointment calendars, schedule client meetings, and ensure timely communication regarding appointments.
- Generate Reports: Prepare and distribute reports, including financial summaries, client activity reports, and performance metrics, using Microsoft Office Suite or similar software.
- Office Management: Oversee office supplies, maintain equipment, coordinate with vendors, and ensure a clean and organized work environment.
- Data Entry and Record Keeping: Maintain accurate records, update databases, and ensure confidentiality of sensitive information.
- Event and Meeting Coordination: Arrange meetings, book conference rooms, and assist with planning office events or training sessions.
- Additional Duties: Perform other administrative tasks as assigned to support the team and organization.
Qualifications
High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.
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1+ years of experience in an administrative or customer service role.
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Excellent communication skills.
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Strong organizational abilities.
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Ability to multitask and prioritize effectively in a dynamic environment.
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Professional demeanor and customer service orientation.
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Familiarity with office equipment (e.g., printers, phone systems, scanners).
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Benefits
Health and dental insurance
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Paid time off (PTO)
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Paid sick leave
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Employee discounts
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- Opportunities for professional growth and career advancement
