Reports To: Director of Risk Management
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS03
Qualifications:
College hours, high school diploma or GED
Minimum 2 years of successful office experience
Proficient typing, word processing, and file maintenance skills
Excellent organization, communication, and interpersonal skills
Ability to organize and self motivate, work with deadlines and handle interruptions
Excellent telephone and public relations skills
Flexible in work situation
Expertise with budget and general bookkeeping
Excel in grammar, spelling, and composition skills
Work with confidential material
Primary Purpose:
Provide secretarial support and office management for the director
Major Duties and Responsibilities:
- Daily telephone and mail communication.
- Manage payroll deduction adjustments.
- Correspond with employees regarding payroll adjustments.
- Type correspondence, reports, agendas, memos, etc.
- Assist with enrollments and/or benefit changes as required.
- Assist with the adjudication of all benefit related issues.
- Coordinate communications with department personnel.
- Greet and assist visitors and district personnel.
- Maintain appointment calendar.
- Arrange for conferences and interviews.
- Perform all duties of the departmental finance clerk.
- Prepare regular and special reports as requested by the Director.
- Perform other duties as assigned by the Director.
Equipment Used:
Personal computer, typewriter, printer, copier, calculator, phone, scanner, and fax machine.
Working Conditions:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions, bending, stooping, squatting, standing, reaching, prolonged sitting, and lifting up to 30 pounds.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
