This is a fulltime position to staff the reception desk. Our office is open 8-4:30 Monday - Thursday and 8-2 Friday.
The reception is a critical role, and the hub of all office activity. This is a high paced/high volume job. Applicants must have the ability to handle calls, files, tasks, and clients who are in crisis, while ensuring accuracy.
Prior office experience required.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Take detailed minutes on incoming calls/materials
- Write and distribute mail, email, and other correspondence memos
- Maintain a filing system
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Provide general support to visitors
- draft legal documents
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Word and Adobe, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Job Type: Part-time
Pay: From $25.00 per hour
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 5 years (Required)
- Customer Service: 2 years (Required)
Work Location: In person
