Job Summary
We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic construction company team. In this vital role, you will provide comprehensive administrative support to ensure smooth daily operations across project sites and office functions. Your energetic approach and excellent organizational skills will help facilitate effective communication, streamline office processes, and support our commitment to delivering high-quality construction projects on time. This paid position offers an exciting opportunity to be an integral part of a thriving construction environment where your skills in office management, customer service, and clerical support will shine.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professionalism and courtesy
- Operate multi-line phone systems, handle incoming calls, and relay messages promptly while maintaining excellent phone etiquette
- Maintain organized filing systems for project documents, contracts, invoices, and confidential information
- Assist with bookkeeping tasks using QuickBooks, including data entry, invoicing, and expense tracking
- Support office management activities such as calendar management, scheduling meetings, and coordinating appointments
- Provide exceptional customer service by responding to client inquiries via phone or email and supporting client communication efforts
- Perform general clerical tasks including proofreading documents, data entry, typing reports, and maintaining office supplies
Qualifications
- Proven experience in an administrative or clerical role within an office environment; construction industry experience is a plus
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with QuickBooks for bookkeeping and basic accounting functions
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Bilingual abilities are highly desirable to assist diverse client needs and enhance communication efforts
- Demonstrated ability to handle confidential information discreetly and professionally
- Exceptional phone communication skills coupled with proper phone etiquette and customer support experience
- Personal assistant or office management experience is advantageous for supporting team operations efficiently
Join us in a role where your enthusiasm for organization and customer service will directly contribute to the success of our construction projects. We value energetic professionals who thrive on multitasking, problem-solving, and delivering outstanding support in a collaborative environment.
Pay: $18.00 - $26.00 per hour
Work Location: In person
