Job Summary
We are seeking a dynamic and highly organized Law Office Administrator to oversee the daily operations of our legal practice. This pivotal role combines administrative excellence with financial acumen, ensuring the smooth functioning of office processes, client interactions, and team management. The ideal candidate will be proactive, detail-oriented, and possess a passion for creating an efficient, welcoming environment that supports both our clients and legal professionals. Your leadership will help foster a productive workplace while maintaining confidentiality and professionalism at all times.
Responsibilities
- Manage office operations including scheduling, calendar management, and front desk duties to ensure seamless daily workflow.
- Oversee client communication, including appointment setting, follow-ups, and maintaining excellent customer service standards.
- Supervise administrative staff and coordinate training & development initiatives to enhance team performance.
- Handle vendor management by negotiating contracts, managing relationships, and ensuring timely delivery of office supplies and services.
- Maintain accurate bookkeeping and accounting records using QuickBooks or similar financial software; oversee payroll processing and budgeting activities.
- Organize events such as client meetings, seminars, or community outreach programs to promote the firm’s visibility and engagement.
- Ensure compliance with confidentiality protocols when handling sensitive legal and personal information.
- Utilize Microsoft Office Suite, spreadsheets, and other technical tools to prepare reports, manage files, and streamline office procedures.
- Assist with human resources functions including onboarding new employees, managing personnel records, and supporting employee development initiatives.
- Coordinate office management tasks such as filing systems, multi-line phone systems operation, and maintaining a professional front desk environment.
Qualifications
- Proven experience in office administration within a legal or professional services setting; prior medical office management experience is a plus.
- Strong supervisory skills with demonstrated success in team management and staff training.
- Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), spreadsheets, and accounting software; familiarity with financial software is essential.
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Exceptional communication skills—both verbal and written—with a focus on client communication and phone etiquette.
- Experience with event planning, vendor management, budgeting, bookkeeping, payroll processing, and human resources functions.
- Ability to handle confidential information discreetly while maintaining professionalism at all times.
- Technical proficiency in office management tools such as multi-line phone systems and calendar management software.
- Demonstrated clerical experience including filing systems, front desk responsibilities, and multi-tasking across various administrative duties.
Join our team as a Law Office Administrator where your expertise will directly impact our ability to serve clients effectively while fostering an organized and welcoming environment!
Pay: From $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Life insurance
- Paid time off
- Parental leave
- Relocation assistance
- Retirement plan
Work Location: Hybrid remote in Houston, TX 77004
