Step into a day where accuracy fuels momentum. As our Logistics Documentation Coordinator, you’ll keep order fulfillment humming by producing clean, complete paperwork and supporting leaders with reliable administrative operations.
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Prepare, print, sort, and distribute shipping labels, packing tickets, routing paperwork, and all related order documents.
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Verify addresses, quantities, item details, and shipment data for completeness and precision.
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Coordinate with warehouse and shipping teams to ensure documents are ready exactly when needed.
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Prioritize documentation based on production timelines, shipping schedules, and customer commitments.
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Update tickets when orders include substitutions, backorders, cancellations, shortages, or other changes.
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Spot documentation errors and route discrepancies to the correct team for resolution.
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Assist with troubleshooting printing, system, inventory, and order-processing issues.
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Maintain spreadsheets, databases, tracking logs, reports, and operational records.
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Enter and update information with care while safeguarding confidential company and employee data.
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Track vendor invoices and support invoice documentation and reconciliation.
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Organize and maintain both electronic and physical filing systems.
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Compile operational information and prepare reports requested by facility leadership.
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Order and track employee uniforms, office supplies, and other facility materials; monitor supply levels to avoid stockouts.
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Prepare correspondence, format documents, schedule meetings, and assist with general office coordination.
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Answer and route incoming calls, greet visitors, and respond professionally to routine questions.
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Provide administrative assistance during peak periods or when other departments need extra support.
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Contribute to audits, special projects, reporting assignments, and workflow-improvement initiatives.
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Tackle additional clerical and operational duties as needed.
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High school diploma or equivalent.
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Prior experience in administrative, clerical, office, shipping, or warehouse support (preferred).
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Working knowledge of Microsoft Excel, Word, Outlook, and the broader Microsoft Office suite.
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Meticulous attention to detail and a commitment to accuracy.
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Ability to organize work and manage multiple priorities simultaneously.
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Independence balanced with responsiveness to team needs.
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Clear, professional written and verbal communication.
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Comfort partnering with colleagues across warehouse, production, inventory, shipping, and admin functions.
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Reliable attendance and a consistent, professional demeanor.
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Willingness to learn internal software, procedures, and documentation standards.
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Discretion when handling confidential or sensitive information.
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Service-oriented mindset with a proactive approach to problem solving.
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Supportive, collaborative environment where your work matters.
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Competitive compensation and benefits.
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Chances to expand administrative and operational skills.
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Clear potential for professional growth and advancement.
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A mission-driven workplace that values individual contributions.
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A culture built on teamwork, accountability, accuracy, and continuous improvement.
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Labor Management Systems Knowledge
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Language: Spanish
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Standard Operating Procedures (SOPs)
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Shipping/Receiving
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Warehouse Experience
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Good Manufacturing Practices (GMP)
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Scheduling Experience
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Refrigerated Warehouse Operations
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Microsoft Excel
If you thrive on organizing information, aligning teams, and nailing the details, we’d love to hear from you in Lebanon, TN.
